Virtual Executive Assistant (Remote)
Viva Talent · Latin America
- Hybrid
- Full-time
- $16,800 / year
- Latin America
Job highlights
- Remote Executive Assistant supporting startup leaders.
- Manage calendars, inboxes, travel, and expenses.
- Improve workflows and document processes.
- Work with AI and automation tools.
- Company offers great benefits and growth.
About the role
Remote Executive Assistant at Viva Talent
Viva Talent is seeking a Remote Executive Assistant to support fast-growing US and Canadian startups. This role offers the opportunity to take ownership, anticipate needs, and help executives succeed daily.
About Viva Talent
Our mission at Viva is to create real career opportunities for women across Latin America and welcome anyone who shares our values. We are focused on impact, growth, and fostering an environment where every voice matters.
The Role
As an Executive Assistant (EA) at Viva, you will collaborate closely with startup leaders who manage competing priorities. Your role will be crucial in maintaining organization, ensuring proactivity, and staying one step ahead.
What You Will Do
- Support up to three executives in administrative and operational tasks.
- Manage calendars, inboxes, meetings, travel, and expenses.
- Maintain clear priorities and ensure smooth daily operations.
- Improve workflows and document processes.
- Assist with projects, reporting, and internal coordination.
- Anticipate needs, solve problems, and take initiative for improvements.
Who You Are
- You are driven by meaningful work and a desire for your contributions to matter.
- You are proactive, naturally organized, and prefer autonomy over micromanagement.
- You thrive in fast-paced environments and enjoy learning new tools.
- You seek growth opportunities, regular feedback, and long-term career development.
What We Are Looking For
- 2+ years of general work experience.
- Fluent English (C1 level).
- Demonstrated stability in previous roles (at least one role of 2+ years in your last three positions).
- Previous Executive Assistant experience is not mandatory; transferable experience is valued.
- Enthusiasm for AI and automation tools.
- Proficiency with Google Workspace, Slack, Notion, and similar tools.
- Reliability, proactivity, and confidence in communicating with leaders.
Candidate Location Requirements
This role is open exclusively to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Compensation and Benefits
- Full-time contractor position.
- Base salary: $1,200 USD.
- Total monthly earnings up to $1,600 USD with performance bonuses.
- Compensation reviews every 6 months.
- Amazing benefits package including global health insurance (medical, dental, vision, mental health), paid holidays, vacation, sick days, family care days, paid parental leave, and flexible parent policies.
Why Viva Talent?
- A 4.7/5 Glassdoor rating reflects high employee satisfaction.
- A company mission focused on social impact and strong values.
- A culture promoting growth, empowerment, and well-being.
- 100% remote work environment.
- Clear career growth paths (Sr. EA, CSM, Project or Operations Manager, Chief of Staff).
- Excellent work-life balance with fixed schedules, no overtime, and weekends off.
- 4-week paid training and ongoing coaching.
Key skills/competency
- Executive Assistant
- Virtual Assistant
- Remote Work
- Calendar Management
- Inbox Management
- Travel Coordination
- Project Support
- Operations Improvement
- Google Workspace
- Slack
Skills & topics
- Virtual Executive Assistant
- Remote Assistant
- Startup Support
- Calendar Management
- Inbox Management
- Travel Coordination
- Operations Support
- Google Workspace
- Slack
- Notion
How to get hired
- Tailor your resume: Highlight transferable skills and any long-term tenures (2+ years) to match Viva Talent's preference against job hopping.
- Showcase proactivity: Emphasize instances where you anticipated needs or improved processes in past roles.
- Demonstrate tool proficiency: List your experience with Google Workspace, Slack, Notion, and any AI/automation tools.
- Express mission alignment: In your application or cover letter, articulate your interest in Viva's social mission and growth-oriented culture.
- Prepare for a quick process: Be ready for a fast-paced hiring cycle aiming for a Monday onboarding.
Technical preparation
Master Google Workspace suite: Docs, Sheets, Calendar.,Become proficient in Slack for communication.,Learn Notion for documentation and project tracking.,Explore AI and automation tools for efficiency.
Behavioral questions
Demonstrate proactivity in anticipating needs.,Show ownership and problem-solving skills.,Provide examples of improving processes.,Illustrate strong communication with leaders.
Frequently asked questions
- What is the salary range for a Remote Executive Assistant at Viva Talent?
- The Remote Executive Assistant role at Viva Talent offers a base salary of $1,200 USD, with total monthly earnings potentially reaching up to $1,600 USD, including performance bonuses. Compensation is reviewed every 6 months.
- Am I eligible to apply for the Remote Executive Assistant role if I am not in the specified countries?
- Currently, applications for the Remote Executive Assistant position are exclusively open to candidates residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
- Does Viva Talent require previous Executive Assistant experience for this role?
- No, previous Executive Assistant experience is not required. Viva Talent welcomes candidates with transferable skills from other general work experience, provided they meet the other qualifications.
- What is the typical hiring process timeline for a Remote Executive Assistant at Viva Talent?
- Viva Talent aims for a swift hiring process, typically taking around 6 days, with new hires onboarding every Monday. Moving quickly can lead to a fast hiring outcome.
- What kind of benefits does Viva Talent offer to its Remote Executive Assistants?
- Viva Talent provides comprehensive benefits including global health insurance (medical, dental, vision, mental health), paid time off (holidays, vacation, sick days, family care), paid parental leave, and flexible parent policies, alongside competitive pay and growth opportunities.
- What tools are commonly used by a Remote Executive Assistant at Viva Talent?
- Remote Executive Assistants at Viva Talent are expected to be comfortable with tools such as Google Workspace, Slack, and Notion, as well as AI and automation tools.
- How does Viva Talent ensure work-life balance for its Remote Executive Assistants?
- Viva Talent emphasizes work-life balance through fixed schedules, a commitment to no overtime, and ensuring weekends are off. The role is 100% remote, forever.
- What career growth opportunities are available for a Remote Executive Assistant at Viva Talent?
- Viva Talent offers clear career paths for Remote Executive Assistants, including opportunities to advance to roles such as Senior EA, Customer Success Manager, Project or Operations Manager, or Chief of Staff.