Job Overview
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Job Description
About Viva Talent
At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.
About the Role
As an Executive Assistant (EA) at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead. This is not a traditional assistant role; you will take ownership, anticipate needs, and help executives win every day.
What You Will Do
- Own calendars, inboxes, meetings, travel, and expenses.
- Keep priorities clear and the day running smoothly.
- Improve workflows and document processes.
- Support projects, reporting, and internal coordination.
- Think ahead, solve problems, and anticipate needs.
- Take initiative when something can be improved.
How You Know This Is The Job For You
- You want your work to actually matter.
- You are proactive and naturally organized.
- You prefer ownership over micromanagement.
- You enjoy fast-paced environments and learning new tools.
- You want growth, feedback, and long-term career development.
What We Are Looking For
- 2+ years of general work experience.
- Fluent English (C1 level).
- No job hopping: at least one of your last three roles shows a 2+ year tenure.
- Previous Executive Assistant experience is not required; we welcome candidates with transferable experience.
- Excited about AI and automation tools.
- Comfortable with Google Workspace, Slack, Notion, and similar tools.
- Reliable, proactive, and confident communicating with leaders.
How We Take Care Of You
With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:
- A company driven by a real social mission and strong values.
- A culture built around growth, empowerment, and well-being.
- 100% remote, forever.
- Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
- Work-life balance: fixed schedules, no overtime, weekends off.
- Competitive pay: raises every 6 months plus performance bonuses.
- Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care.
- Paid holidays, vacation, sick days, and family care days.
- Family-friendly benefits: paid parental leave and flexible parent policies.
- 4-week paid training plus ongoing coaching.
Important Notice
All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.
Key skills/competency
- Executive Assistant
- Calendar Management
- Inbox Management
- Travel Arrangements
- Expense Management
- Workflow Improvement
- Project Support
- Communication
- Proactiveness
- Problem Solving
How to Get Hired at Viva Talent
- Tailor your resume: Highlight transferable skills like organization, proactiveness, and communication, emphasizing any 2+ year tenures.
- Showcase initiative: Detail how you've anticipated needs and improved processes in previous roles.
- Demonstrate tech comfort: Mention proficiency with Google Workspace, Slack, Notion, and interest in AI/automation.
- Highlight communication: Emphasize your confidence in communicating with leaders and fluent English skills.
- Apply quickly: Viva hires on a rolling basis with a fast hiring process.
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