Virtual Assistant to CEO (Remote) at Viva Talent | Apply at Viva Talent

About the role

About Viva Talent

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

About the Role

As an Executive Assistant (EA) at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead. This is not a traditional assistant role; you will take ownership, anticipate needs, and help executives win every day.

What You Will Do

Own calendars, inboxes, meetings, travel, and expenses.
Keep priorities clear and the day running smoothly.
Improve workflows and document processes.
Support projects, reporting, and internal coordination.
Think ahead, solve problems, and anticipate needs.
Take initiative when something can be improved.

How You Know This Is The Job For You

You want your work to actually matter.
You are proactive and naturally organized.
You prefer ownership over micromanagement.
You enjoy fast-paced environments and learning new tools.
You want growth, feedback, and long-term career development.

What We Are Looking For

2+ years of general work experience.
Fluent English (C1 level).
No job hopping: at least one of your last three roles shows a 2+ year tenure.
Previous Executive Assistant experience is not required; we welcome candidates with transferable experience.
Excited about AI and automation tools.
Comfortable with Google Workspace, Slack, Notion, and similar tools.
Reliable, proactive, and confident communicating with leaders.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:

A company driven by a real social mission and strong values.
A culture built around growth, empowerment, and well-being.
100% remote, forever.
Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
Work-life balance: fixed schedules, no overtime, weekends off.
Competitive pay: raises every 6 months plus performance bonuses.
Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care.
Paid holidays, vacation, sick days, and family care days.
Family-friendly benefits: paid parental leave and flexible parent policies.
4-week paid training plus ongoing coaching.

Important Notice

All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.

Key skills/competency

Executive Assistant
Calendar Management
Inbox Management
Travel Arrangements
Expense Management
Workflow Improvement
Project Support
Communication
Proactiveness
Problem Solving

How to get hired

Tailor your resume: Highlight transferable skills like organization, proactiveness, and communication, emphasizing any 2+ year tenures.
Showcase initiative: Detail how you've anticipated needs and improved processes in previous roles.
Demonstrate tech comfort: Mention proficiency with Google Workspace, Slack, Notion, and interest in AI/automation.
Highlight communication: Emphasize your confidence in communicating with leaders and fluent English skills.
Apply quickly: Viva hires on a rolling basis with a fast hiring process.

Frequently asked questions

What is the application process for the Remote Executive Assistant to CEO role at Viva Talent?

Viva Talent has a streamlined application process that takes approximately 6 days, with onboarding happening every Monday. They encourage candidates to move fast to get hired quickly. All official communication will come from an @execviva.com email address.

What specific countries are eligible for the Remote Executive Assistant to CEO position at Viva Talent?

Currently, Viva Talent is only open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico for this Remote Executive Assistant to CEO role.

Is previous Executive Assistant experience required for this role at Viva Talent?

No, previous Executive Assistant experience is not explicitly required for the Remote Executive Assistant to CEO position. Viva Talent welcomes candidates with transferable experience and values proactiveness, organization, and communication skills.

What are the potential earnings for the Remote Executive Assistant to CEO role at Viva Talent?

The Remote Executive Assistant to CEO role offers a $1,200 USD base salary, with total monthly earnings potentially reaching up to $1,600 USD. This includes performance bonuses and compensation reviews every 6 months.

What kind of growth opportunities are available for an Executive Assistant at Viva Talent?

Viva Talent emphasizes career development with clear growth paths. Successful EAs can advance to roles such as Sr. EA, Customer Success Manager (CSM), Project or Operations Manager, or even Chief of Staff.

Does Viva Talent offer benefits for their remote employees?

Yes, Viva Talent provides comprehensive benefits for their remote team, including a strong social mission, 100% remote work, global health insurance (medical, dental, vision, mental health), paid time off, and family-friendly policies like paid parental leave.

What tools and technologies are commonly used by the Executive Assistant at Viva Talent?

Candidates for the Remote Executive Assistant to CEO role should be comfortable with tools like Google Workspace, Slack, and Notion. An excitement for AI and automation tools is also a plus.

How does Viva Talent ensure a good work-life balance for their Executive Assistants?

Virtual Assistant to CEO (Remote)

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