Operations Executive Assistant

Operations Executive Assistant at Viva Talent

🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time.

At Viva Talent, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

This role is ideal for candidates with backgrounds in operations, project coordination, logistics, or systems-heavy environments.

Full-time contractor: $1,200 USD base, with total monthly earnings up to $1,600 USD. Plus performance bonuses, compensation reviews every 6 months, and amazing benefits.

What You Will Do

• Managing calendars, inboxes, meetings, travel, and expenses
• Building and improving workflows, trackers, and documentation
• Supporting projects, reporting, and process improvement
• Coordinating across teams and stakeholders
• Tracking deadlines, dependencies, and deliverables
• Identifying inefficiencies and proposing better systems

How You Know This Is The Job For You

• You enjoy building structure and improving processes
• You are detail-oriented and execution-focused
• You think in systems, not just tasks
• You like making things more efficient and scalable
• You enjoy fast-paced environments and learning new tools
• You want growth, feedback, and long-term career development

What We Are Looking For

• 2+ years of general work experience
• Fluent English (C1 level)
• No job hopping: at least one of your last three roles shows a 2+ year tenure
• Previous Executive Assistant experience is not required. We welcome candidates with transferable experience
• Excited about AI and automation tools
• Comfortable with Google Workspace, Slack, Notion, and similar tools
• Reliable, proactive, and confident communicating with leaders

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:

• A company driven by a real social mission and strong values
• A culture built around growth, empowerment, and well-being
• 100% remote, forever
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff
• Work-life balance: fixed schedules, no overtime, weekends off
• Competitive pay: raises every 6 months plus performance bonuses
• Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care
• Paid holidays, vacation, sick days, and family care days
• Family-friendly benefits: paid parental leave and flexible parent policies
• 4-week paid training plus ongoing coaching

Looking To Start ASAP? So Are We!

Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast.

Important Notice

All Viva Talent communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.

Key skills/competency

• Operations Management
• Administrative Support
• Workflow Optimization
• Process Improvement
• Project Coordination
• System Thinking
• Executive Support
• Calendar Management
• Inbox Management
• Stakeholder Coordination