Operations Executive Assistant
Viva Talent
Job Overview
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Job Description
Operations Executive Assistant
Join Viva Talent as an Operations Executive Assistant supporting fast-growing US and Canadian startups. This role focuses on managing workflows, systems, and execution to keep teams running smoothly.
Who We Are
At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values. We prioritize impact, growth, and authentic contribution.
What You Will Do
- Support up to three executives with admin and operations tasks
- Manage calendars, inboxes, meetings, travel, and expenses
- Build and refine workflows, trackers, and documentation
- Support projects, reporting, and process improvements
- Coordinate with teams and track deadlines and deliverables
- Identify inefficiencies and propose innovative systems
What You Bring
- 2+ years of general work experience
- Fluent English (C1 level)
- Experience in operations, project coordination, logistics, or systems environments
- Comfort with Google Workspace, Slack, Notion, and similar tools
- Enthusiasm for AI and automation tools
Perks & Benefits
- Remote work with a global team
- Competitive pay and performance bonuses
- Regular compensation reviews and career growth opportunities
- Global health insurance covering medical, dental, vision, and more
- Robust family-friendly benefits
- 4-week paid training and ongoing coaching
Location & Eligibility
This role is 100% remote and only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Key skills/competency
- Operations
- Executive support
- Project coordination
- Workflow management
- Systems development
- Process improvement
- Calendar management
- Communication
- Google Workspace
- Remote work
How to Get Hired at Viva Talent
- Customize your resume: Highlight operations and coordination experience.
- Study Viva Talent: Review mission and success stories.
- Emphasize remote skills: Showcase digital tools proficiency.
- Prepare for interviews: Understand process improvements and team coordination.
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