Operations Executive Assistant

Operations Executive Assistant at Viva Talent

As an Operations Executive Assistant, you will play a crucial role in supporting fast-growing US and Canadian startups. This remote position at Viva Talent focuses on optimizing workflows, systems, and execution to ensure teams run smoothly and efficiently.

Viva Talent's mission is dedicated to creating genuine career opportunities for women across Latin America, while embracing individuals of all genders who align with our values. We prioritize impact, fostering growth, and ensuring every voice is heard and valued within our supportive environment.

This role is ideally suited for candidates with a background in operations, project coordination, logistics, or roles within systems-heavy environments.

This is a full-time contractor position, offering a competitive base of $1,200 USD monthly, with total monthly earnings reaching up to $1,600 USD. This package also includes performance bonuses, compensation reviews every 6 months, and outstanding benefits.

What You Will Do

You will provide comprehensive administrative and operational support to up to three executives, with responsibilities including:

• Managing calendars, inboxes, meetings, travel arrangements, and expenses.
• Developing and enhancing workflows, trackers, and documentation.
• Supporting various projects, contributing to reporting, and driving process improvement initiatives.
• Facilitating coordination across multiple teams and stakeholders.
• Tracking critical deadlines, dependencies, and deliverables.
• Identifying operational inefficiencies and proactively proposing superior systems.

How You Know This Is The Job For You

This role is a perfect fit if you:

• Enjoy building structure and continuously improving processes.
• Are highly detail-oriented and focused on execution.
• Think in terms of systems and overarching solutions, not merely individual tasks.
• Are driven to make operations more efficient and scalable.
• Thrive in fast-paced environments and are eager to learn new tools.
• Seek opportunities for growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general professional work experience.
• Fluent English proficiency (C1 level).
• Demonstrated stability in previous roles: at least one of your last three positions should show a tenure of 2+ years.
• Previous Executive Assistant experience is not mandatory; we highly value candidates with transferable skills.
• Excitement about leveraging AI and automation tools.
• Comfort and proficiency with Google Workspace, Slack, Notion, and similar collaborative platforms.
• Reliable, proactive, and confident in communicating with senior leaders.

How We Take Care Of You

With an impressive 4.7/5 Glassdoor rating, our team genuinely loves working here. Here’s a glimpse into why:

• A company driven by a meaningful social mission and strong core values.
• A culture built around personal and professional growth, empowerment, and holistic well-being.
• 100% remote work, permanently.
• Clear pathways for career progression: Senior EA, CSM, Project or Operations Manager, Chief of Staff.
• Exceptional work-life balance: fixed schedules, no overtime, and weekends off.
• Competitive compensation: raises every 6 months, complemented by performance bonuses.
• Comprehensive global health insurance that provides coverage everywhere: medical, dental, vision, mental health, and routine care.
• Generous paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• Extensive 4-week paid training, coupled with ongoing coaching and development.

Key skills/competency

• Operations Management
• Executive Support
• Workflow Optimization
• Process Improvement
• Project Coordination
• Administrative Support
• Systems Thinking
• Stakeholder Communication
• Google Workspace
• Automation Tools