Operations Executive Assistant

Operations Executive Assistant at Viva Talent

Viva Talent is seeking an Operations Executive Assistant to support fast-growing US and Canadian startups. This role is crucial for maintaining smooth team operations through effective workflows, systems, and execution.

This position is currently open exclusively to candidates residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

At Viva, our core mission is to forge meaningful career opportunities for women across Latin America, while also warmly embracing individuals of all genders who align with our values. We prioritize impact, fostering growth, and cultivating an environment where every voice is genuinely heard and valued.

This role is particularly well-suited for professionals with backgrounds in operations, project coordination, logistics, or within environments that are heavily reliant on robust systems.

As a full-time contractor, the compensation structure includes a base of $1,200 USD per month, with potential total monthly earnings reaching up to $1,600 USD. This package is enhanced with performance bonuses, compensation reviews conducted every 6 months, and an attractive suite of benefits.

What You Will Do

You will provide comprehensive administrative and operational support to up to three executives, with responsibilities including:

• Managing calendars, inboxes, meetings, travel arrangements, and expenses.
• Building and continuously improving workflows, trackers, and essential documentation.
• Supporting various projects, contributing to reporting, and driving process improvement initiatives.
• Coordinating effectively across diverse teams and stakeholders.
• Tracking critical deadlines, dependencies, and deliverables to ensure timely completion.
• Identifying operational inefficiencies and proactively proposing innovative system enhancements.

How You Know This Is The Job For You

This role is a perfect fit if:

• You derive satisfaction from establishing structure and refining processes.
• You possess a strong attention to detail and are keenly focused on execution.
• You approach challenges with a systems-oriented mindset, beyond just individual tasks.
• You are passionate about enhancing efficiency and scalability.
• You thrive in fast-paced environments and enjoy learning and adopting new tools.
• You seek opportunities for personal and professional growth, constructive feedback, and long-term career development.

What We Are Looking For

Candidates for this Operations Executive Assistant position should possess the following:

• At least 2 years of general work experience.
• Fluent English proficiency (C1 level).
• A stable employment history, demonstrating a tenure of 2+ years in at least one of your last three roles.
• Prior Executive Assistant experience is not mandatory; we highly value candidates with transferable skills and experience.
• Enthusiasm for leveraging AI and automation tools.
• Comfort and proficiency with Google Workspace, Slack, Notion, and similar collaboration tools.
• Reliability, proactive initiative, and confidence in communicating with senior leaders.

How We Take Care Of You

With an impressive 4.7/5 Glassdoor rating, our team truly loves working at Viva. Here’s why:

• A company profoundly driven by a genuine social mission and deeply embedded strong values.
• A vibrant culture built around continuous growth, empowerment, and holistic well-being.
• A commitment to being 100% remote, indefinitely.
• Clearly defined growth paths, including Senior EA, CSM, Project or Operations Manager, and Chief of Staff.
• A strong emphasis on work-life balance, featuring fixed schedules, no overtime, and weekends off.
• Competitive compensation, with raises every 6 months complemented by performance bonuses.
• Comprehensive global health insurance that covers you universally: medical, dental, vision, mental health services, and routine care.
• Generous paid holidays, vacation days, sick days, and family care days.
• Family-friendly benefits, including paid parental leave and flexible parent policies.
• An initial 4-week paid training program, followed by ongoing coaching and development.

Looking To Start ASAP? So Are We! Our hiring process is streamlined, typically taking about 6 days, with new team members onboarded every Monday. Move fast → get hired fast.

Important Notice: All official Viva communication will originate from an @execviva.com email address. Should you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them immediately to careers@execviva.com. We never request payments or sensitive personal information from job candidates.

Key skills/competency

• Operations Management
• Workflow Optimization
• Administrative Support
• Project Coordination
• Process Improvement
• System Thinking
• Calendar Management
• Executive Communication
• Google Workspace
• Automation Tools