Operations Executive Assistant

Operations Executive Assistant at Viva Talent

As an Operations Executive Assistant at Viva Talent, you will play a crucial role in supporting fast-growing US and Canadian startups. This position is centered on optimizing workflows, systems, and execution to ensure teams operate seamlessly.

We are currently open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

Viva Talent is dedicated to creating meaningful career opportunities for women across Latin America, while welcoming individuals of all genders who align with our values. Our culture prioritizes impact, professional growth, and fostering an environment where every voice is genuinely valued.

This role is an excellent fit for individuals with backgrounds in operations, project coordination, logistics, or systems-intensive environments.

This is a full-time contractor position, offering a base of $1,200 USD per month, with total potential monthly earnings up to $1,600 USD, complemented by performance bonuses, compensation reviews every 6 months, and outstanding benefits.

What You Will Do

• Manage calendars, inboxes, meetings, travel, and expenses for up to three executives.
• Develop and enhance workflows, trackers, and essential documentation.
• Provide support for projects, reporting, and continuous process improvement initiatives.
• Facilitate coordination across various teams and stakeholders.
• Monitor deadlines, dependencies, and project deliverables.
• Proactively identify inefficiencies and propose more effective systems.

How You Know This Is The Job For You

• You thrive on building structure and refining processes.
• You possess exceptional attention to detail and a strong execution focus.
• You approach challenges with a systems-thinking mindset, not just task completion.
• You are passionate about enhancing efficiency and scalability.
• You enjoy dynamic, fast-paced environments and eagerly adopt new tools.
• You seek continuous growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• Demonstrated stability in previous roles, with at least one tenure of 2+ years in your last three positions.
• Prior Executive Assistant experience is not mandatory; we value candidates with transferable skills.
• Enthusiasm for AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar collaboration tools.
• A reliable, proactive, and confident communicator, comfortable interacting with leadership.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team genuinely enjoys working here. Here’s why:

• A company driven by a strong social mission and core values.
• A culture built around growth, empowerment, and employee well-being.
• 100% remote work, permanently.
• Clear growth paths: Senior EA, CSM, Project or Operations Manager, Chief of Staff.
• Commitment to work-life balance: fixed schedules, no overtime, weekends off.
• Competitive compensation: raises every 6 months plus performance bonuses.
• Global health insurance (medical, dental, vision, mental health, routine care).
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training and ongoing coaching.

Key skills/competency

• Operations Management
• Workflow Optimization
• Process Improvement
• Executive Support
• Project Coordination
• System Implementation
• Detail-Oriented
• Communication Skills
• Time Management
• Google Workspace