Logistics & Ops Executive Assistant

About Viva Talent

Viva Talent is dedicated to creating real career opportunities for women across Latin America, while welcoming anyone who shares their values, regardless of gender. Their mission is built on impact, growth, and fostering an environment where every voice genuinely matters.

Logistics & Ops Executive Assistant at Viva Talent

This full-time contractor role at Viva Talent involves supporting fast-growing US and Canadian startups as a Logistics & Ops Executive Assistant. The position is crucial for maintaining smooth team operations by focusing on workflows, systems, and efficient execution.

Candidates with backgrounds in operations, project coordination, logistics, or systems-heavy environments are ideal. While previous Executive Assistant experience is not required, a minimum of 2+ years of general work experience and fluent English (C1 level) are essential. The company values tenure, looking for at least one role with 2+ years of tenure in your last three positions.

This opportunity is exclusively open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

What You Will Do

• Manage calendars, inboxes, meetings, travel, and expenses for up to three executives.
• Develop and enhance workflows, trackers, and documentation.
• Provide support for projects, reporting, and process improvement initiatives.
• Coordinate effectively across various teams and stakeholders.
• Track deadlines, dependencies, and deliverables diligently.
• Identify operational inefficiencies and propose systemic improvements.

How You Know This Is The Job For You

• You enjoy establishing structure and optimizing processes.
• You are highly detail-oriented and focused on execution.
• You approach challenges with a systems-thinking mindset.
• You thrive on making operations more efficient and scalable.
• You appreciate fast-paced environments and learning new tools.
• You seek growth, feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• Demonstrated job stability (at least one 2+ year tenure in your last three roles).
• Excitement about AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar tools.
• Reliable, proactive, and confident communication with leaders.

How Viva Talent Takes Care Of You

Viva Talent boasts a 4.7/5 Glassdoor rating, reflecting a highly valued employee experience:

• A company driven by a strong social mission and core values.
• A culture centered on growth, empowerment, and employee well-being.
• 100% remote work, permanently.
• Clear career advancement paths (e.g., Sr. EA, CSM, Project/Operations Manager, Chief of Staff).
• Commitment to work-life balance: fixed schedules, no overtime, weekends off.
• Competitive compensation: raises every 6 months plus performance bonuses.
• Global health insurance including medical, dental, vision, mental health, and routine care.
• Generous paid time off: holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training and continuous coaching.

Ready to Start?

Viva Talent's hiring process is swift, typically taking about 6 days, with new team members onboarded every Monday. If you move fast, you can get hired fast!

Key skills/competency

• Operations Management
• Executive Support
• Workflow Optimization
• Process Improvement
• Calendar Management
• Communication
• Systems Thinking
• Project Coordination
• Google Workspace
• Notion