Logistics and Operations Executive Assistant

About Viva Talent

At Viva Talent, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters. With a 4.7/5 Glassdoor rating, our team really does love working here, driven by a real social mission and strong values. We offer a culture built around growth, empowerment, and well-being, with clear growth paths and work-life balance.

Role Summary

We are seeking a Logistics and Operations Executive Assistant to support fast-growing US and Canadian startups. This full-time contractor role focuses on optimizing workflows, systems, and execution to ensure teams run smoothly. This position is ideal for candidates with backgrounds in operations, project coordination, logistics, or systems-heavy environments. We welcome candidates with transferable experience; previous Executive Assistant experience is not required.

What You Will Do

• Managing calendars, inboxes, meetings, travel, and expenses for up to three executives.
• Building and improving workflows, trackers, and documentation.
• Supporting projects, reporting, and process improvement initiatives.
• Coordinating across teams and various stakeholders.
• Tracking deadlines, dependencies, and deliverables effectively.
• Identifying inefficiencies and proposing better systems for enhanced productivity.

How You Know This Is The Job For You

• You enjoy building structure and continuously improving processes.
• You are highly detail-oriented and execution-focused.
• You think in systems, not just individual tasks.
• You like making things more efficient and scalable.
• You thrive in fast-paced environments and enjoy learning new tools.
• You desire growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• Stable work history: at least one of your last three roles demonstrates a 2+ year tenure.
• Excitement about AI and automation tools.
• Comfortable with Google Workspace, Slack, Notion, and similar tools.
• Reliable, proactive, and confident communicating with leaders.

How We Take Care Of You

• 100% remote, forever, with fixed schedules and no overtime or weekends.
• Competitive pay with raises every 6 months plus performance bonuses (total monthly earnings up to $1,600 USD).
• Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training plus ongoing coaching and clear growth paths to Sr. EA, CSM, Project or Operations Manager, Chief of Staff.

Key skills/competency

• Workflow Optimization
• Process Improvement
• Calendar Management
• Inbox Management
• Travel Coordination
• Expense Tracking
• Project Support
• Stakeholder Coordination
• Systems Thinking
• Google Workspace