Executive Assistant

Executive Assistant - Remote

Viva Talent is seeking a remote Executive Assistant to support fast-growing US and Canadian startups. This role offers significant ownership and empowers you to help executives succeed daily.

Viva's mission is to create career opportunities for women in Latin America, fostering a culture of impact, growth, and empowered voices.

What You Will Do

As an Executive Assistant at Viva, you will collaborate closely with startup leaders, managing competing priorities to ensure organization, proactivity, and foresight. You will support up to three executives with administrative and operational tasks, including:

• Own and manage calendars, inboxes, meetings, travel, and expenses.
• Maintain clear priorities and ensure the smooth execution of daily operations.
• Improve workflows and document processes for enhanced efficiency.
• Support projects, reporting, and internal coordination efforts.
• Anticipate needs, solve problems proactively, and take initiative for improvements.

How You Know This Is The Job For You

• You are driven by meaningful work and making an impact.
• You are naturally proactive and highly organized.
• You thrive with ownership and autonomy rather than micromanagement.
• You enjoy fast-paced environments and learning new tools.
• You seek growth, regular feedback, and long-term career development.

What We Are Looking For

• Minimum of 2 years of general work experience.
• Fluent English (C1 level).
• Demonstrated stability: at least one of your last three roles shows a 2+ year tenure.
• Previous Executive Assistant experience is not required; transferable experience is welcomed.
• Enthusiasm for AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar tools.
• Reliability, proactivity, and confidence in communicating with executives.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, Viva Talent offers a supportive and rewarding work environment:

• A company mission-driven with strong values.
• A culture promoting growth, empowerment, and well-being.
• 100% remote work, permanently.
• Clear career growth paths (Sr. EA, CSM, Project/Operations Manager, Chief of Staff).
• Excellent work-life balance with fixed schedules, no overtime, and weekends off.
• Competitive compensation with raises every 6 months and performance bonuses.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits including paid parental leave and flexible policies.
• Comprehensive 4-week paid training with ongoing coaching.

Important Notice

All official Viva communication will originate from an @execviva.com email address. Please report any suspicious communications from unofficial sources to careers@execviva.com. Viva Talent never requests payment or sensitive personal information from candidates.

Key skills/competency

• Executive Assistant
• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Arrangements
• Expense Management
• Workflow Improvement
• Project Support
• Communication
• Google Workspace