Executive Assistant to CEO

About Viva Talent

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

As an Executive Assistant (EA) you will work directly with C-level leaders at fast-moving startups. Your role is to protect focus, bring clarity to priorities, and help leaders make better decisions faster. This is not a task-based assistant role. You are a thought partner, a filter, and a force multiplier for the executive you support.

This Executive Assistant to CEO role supports fast-growing US and Canadian startups. It is for EAs who operate as a trusted partner, anticipate needs, and protect executive focus every day.

What You Will Do

You will support up to three executives across admin and operations, including:

• Owning the executive’s calendar, inbox, meetings, travel, and expenses
• Acting as a gatekeeper and prioritization filter
• Preparing executives for meetings with context, notes, and follow-ups
• Tracking action items, deadlines, and commitments
• Supporting projects, reporting, and cross-functional coordination
• Anticipating issues and proactively proposing solutions
• Building and improving workflows, trackers, and documentation

How You Know This Is The Job For You

• You enjoy building structure and improving processes
• You think in priorities, not just tasks
• You are calm, organized, and decisive under pressure
• You take ownership and speak up when something can be improved
• You are detail-oriented and execution-focused
• You enjoy fast-paced environments and learning new tools

What We Are Looking For

• 2+ years of general work experience
• Fluent English (C1 level)
• No job hopping: at least one of your last three roles shows a 2+ year tenure
• Previous Executive Assistant experience is not required. We welcome candidates with transferable experience
• Excited about AI and automation tools
• Comfortable with Google Workspace, Slack, Notion, and similar tools
• Reliable, proactive, and confident communicating with leaders

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:

• A company driven by a real social mission and strong values
• A culture built around growth, empowerment, and well-being
• 100% remote, forever
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff
• Work-life balance: fixed schedules, no overtime, weekends off
• Competitive pay: raises every 6 months plus performance bonuses
• Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care
• Paid holidays, vacation, sick days, and family care days
• Family-friendly benefits: paid parental leave and flexible parent policies
• 4-week paid training plus ongoing coaching

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Meeting Preparation
• Travel Coordination
• Prioritization
• Workflow Improvement
• AI Tools
• Google Workspace
• Notion