Job Overview
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Job Description
About Viva Talent
At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.
About The Role
As an Executive Assistant (EA) at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead. This is not a traditional assistant role; you will take ownership, anticipate needs, and help executives win every day.
What You Will Do
- Support up to three executives across admin and operations.
- Own calendars, inboxes, meetings, travel, and expenses.
- Keep priorities clear and the day running smoothly.
- Improve workflows and document processes.
- Support projects, reporting, and internal coordination.
- Think ahead, solve problems, and anticipate needs.
- Take initiative when something can be improved.
How You Know This Is The Job For You
- You want your work to actually matter.
- You are proactive and naturally organized.
- You prefer ownership over micromanagement.
- You enjoy fast-paced environments and learning new tools.
- You want growth, feedback, and long-term career development.
What We Are Looking For
- 2+ years of general work experience.
- Fluent English (C1 level).
- At least one of your last three roles shows a 2+ year tenure.
- Excited about AI and automation tools.
- Comfortable with Google Workspace, Slack, Notion, and similar tools.
- Reliable, proactive, and confident in communicating with leaders.
- Previous Executive Assistant experience is not required; transferable experience is welcome.
How We Take Care Of You
With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:
- A company driven by a real social mission and strong values.
- A culture built around growth, empowerment, and well-being.
- 100% remote, forever.
- Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
- Work-life balance: fixed schedules, no overtime, weekends off.
- Competitive pay: raises every 6 months, plus performance bonuses.
- Global health insurance: medical, dental, vision, mental health, and routine care.
- Paid holidays, vacation, sick days, and family care days.
- Family-friendly benefits: paid parental leave and flexible parent policies.
- 4-week paid training plus ongoing coaching.
Important Notice
All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.
Key skills/competency
- Executive Assistant
- Remote Work
- Calendar Management
- Inbox Management
- Travel Arrangements
- Expense Management
- Project Support
- Communication
- Problem-Solving
- Proactiveness
How to Get Hired at Viva Talent
- Tailor your resume: Highlight transferable skills like organization, communication, and problem-solving to match the 'What We Are Looking For' section, emphasizing 2+ years of work experience and any long-term tenures.
- Show initiative: In your application, demonstrate proactiveness and how you anticipate needs, aligning with the 'You prefer ownership over micromanagement' and 'Take initiative' points.
- Prepare for interviews: Be ready to discuss how you've improved workflows, managed competing priorities, and worked with leaders in fast-paced environments.
- Highlight tech comfort: Mention your familiarity with Google Workspace, Slack, Notion, and any AI/automation tools you've used.
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