Administrative Executive Assistant (Remote)
Viva Talent · Latin America
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- Hybrid
- Full-time
- $16,800 / year
- Latin America
Job highlights
- Remote Executive Assistant role for startups.
- Support executives with daily operations.
- Proactive, organized, and ownership-driven.
- Growth opportunities and strong benefits.
- Latin American candidates encouraged to apply.
About the role
Remote Executive Assistant
Viva Talent is seeking a Remote Executive Assistant to support fast-growing US and Canadian startups. This role offers significant ownership and empowers executives to succeed daily.
About Viva Talent
Our mission is to create career opportunities for women in Latin America and welcome all who share our values. We emphasize impact, growth, and ensuring every voice is heard.
Your Role as an Executive Assistant
You will work closely with fast-paced startup leaders, managing competing priorities and ensuring organization, proactivity, and foresight.
Key Responsibilities:
- Support up to three executives in administrative and operational tasks.
- Own calendars, inboxes, meetings, travel, and expense management.
- Maintain clear priorities and ensure smooth daily operations.
- Improve workflows and document processes.
- Assist with projects, reporting, and internal coordination.
- Anticipate needs, solve problems, and take initiative for improvements.
Who You Are:
- You desire meaningful work and are naturally proactive and organized.
- You prefer autonomy over micromanagement.
- You thrive in fast-paced environments and enjoy learning new tools.
- You are seeking growth, feedback, and a long-term career path.
Qualifications:
- 2+ years of general work experience.
- Fluent English (C1 level).
- Demonstrated tenure in previous roles (at least one role over 2 years).
- Previous Executive Assistant experience is not required; transferable experience is welcomed.
- Enthusiasm for AI and automation tools.
- Proficiency with Google Workspace, Slack, Notion, and similar platforms.
- Reliable, proactive, and confident communication skills with leadership.
What We Offer:
- A strong social mission and company values.
- A culture of growth, empowerment, and well-being.
- 100% remote work indefinitely.
- Clear career advancement opportunities (Sr. EA, CSM, Project/Operations Manager, Chief of Staff).
- Excellent work-life balance with fixed schedules and no overtime.
- Competitive compensation: $1,200 USD base, up to $1,600 USD monthly, with performance bonuses and bi-annual reviews.
- Global health insurance (medical, dental, vision, mental health).
- Paid holidays, vacation, sick days, and family care days.
- Family-friendly benefits including paid parental leave and flexible policies.
- 4-week paid training with ongoing coaching.
Location & Start Date:
This is a remote position open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
We are looking to start ASAP and have a quick hiring process (approx. 6 days) with onboarding every Monday.
Important Notice:
All official Viva communications will be from an @execviva.com email address. Please report any suspicious communications to careers@execviva.com. We never request payment or sensitive personal information.
Key skills/competency:
- Executive Assistant
- Remote Work
- Calendar Management
- Inbox Management
- Meeting Coordination
- Travel Arrangements
- Expense Management
- Workflow Improvement
- Project Support
- Communication Skills
Skills & topics
- Executive Assistant
- Remote
- Virtual Assistant
- Administrative Assistant
- Startup Support
- Operations
- Google Workspace
- Slack
- Notion
- Latin America
How to get hired
- Tailor your resume: Highlight transferable skills like organization, proactivity, and communication. Emphasize any long-tenured roles.
- Showcase your initiative: Detail experiences where you anticipated needs or improved processes.
- Demonstrate language fluency: Clearly state your C1 English level and comfort with collaboration tools.
- Express passion for the mission: Align your application with Viva's social mission and values.
- Prepare for a quick process: Be ready for a swift hiring cycle if selected.
Technical preparation
Master Google Workspace: Docs, Sheets, Calendar, Meet.,Become proficient with Slack for team communication.,Learn Notion for organization and documentation.,Familiarize yourself with basic AI/automation tools.
Behavioral questions
Describe a time you anticipated a need.,How do you handle competing priorities?,Give an example of improving a process.,How do you ensure clear communication with leaders?
Frequently asked questions
- What is the salary for the Remote Executive Assistant role at Viva Talent?
- The Remote Executive Assistant role at Viva Talent offers a base salary of $1,200 USD, with total monthly earnings potentially reaching up to $1,600 USD. This includes performance bonuses and compensation reviews every 6 months.
- What are the required qualifications for the Executive Assistant position?
- To qualify for the Executive Assistant position, you need 2+ years of general work experience, fluent English (C1 level), and a history of stable employment (at least one role over 2 years). Experience with Google Workspace, Slack, and Notion is also beneficial, as is an excitement for AI tools.
- Can candidates outside of Latin America apply for this remote role?
- No, at this time, Viva Talent is only open to candidates residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico for this specific Remote Executive Assistant position.
- What makes this Executive Assistant role different from a traditional one?
- This role is designed for individuals who want to take ownership, anticipate needs, and proactively solve problems. It's less about traditional administrative tasks and more about strategic operational support for startup executives.
- What kind of career growth can I expect as an Executive Assistant at Viva Talent?
- Viva Talent offers clear growth paths, including opportunities to become a Senior EA, Customer Success Manager (CSM), Project or Operations Manager, or even Chief of Staff. Regular compensation reviews and ongoing coaching support career development.
- Does Viva Talent offer health insurance for remote employees?
- Yes, Viva Talent provides comprehensive global health insurance that covers medical, dental, vision, mental health, and routine care, regardless of your location within the supported countries.
- How quickly is the hiring process for the Executive Assistant job?
- Viva Talent aims for a swift hiring process, typically taking about 6 days. Onboarding for new hires occurs every Monday, so moving quickly in the application process can lead to a fast start.