Executive Assistant

Executive Assistant at Viva Talent

At Viva Talent, we are dedicated to creating genuine career opportunities for women across Latin America, while welcoming everyone who aligns with our values, regardless of gender. Our focus is on impact, growth, and fostering an environment where every voice truly matters. This role is not a traditional assistant position; you will take significant ownership, proactively anticipate needs, and play a crucial part in helping executives achieve success daily.

This remote Executive Assistant role provides support to fast-growing US and Canadian startups. It is exclusively open to candidates currently residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

As a full-time contractor, the compensation includes a $1,200 USD base, with total monthly earnings potentially reaching up to $1,600 USD. Additionally, performance bonuses, compensation reviews every 6 months, and outstanding benefits are provided.

What You Will Do

• Support up to three executives across various administrative and operational functions.
• Take full ownership of calendars, inboxes, meeting coordination, travel arrangements, and expense reporting.
• Ensure executive priorities remain clear and daily operations run smoothly.
• Identify opportunities to improve workflows and meticulously document processes.
• Provide support for various projects, generate reports, and facilitate internal coordination.
• Proactively think ahead, solve problems, and anticipate the needs of the executives.
• Take initiative to implement improvements whenever possible.

How You Know This Is The Job For You

• You are driven by work that truly makes a difference.
• You are inherently proactive and exceptionally organized.
• You thrive in environments that value ownership over micromanagement.
• You enjoy fast-paced settings and are eager to learn new tools and technologies.
• You seek continuous growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level proficiency is essential).
• Demonstrated job stability: at least one of your last three roles should show a tenure of 2+ years.
• Previous Executive Assistant experience is not a strict requirement; we welcome candidates with strong transferable skills.
• Excitement about leveraging AI and automation tools to enhance efficiency.
• Comfortable and proficient with Google Workspace, Slack, Notion, and similar collaborative tools.
• Reliable, proactive, and confident in communicating effectively with senior leaders.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team genuinely enjoys working at Viva Talent. Here’s why:

• A company profoundly driven by a social mission and strong core values.
• A culture built around individual growth, empowerment, and holistic well-being.
• 100% remote work, permanently.
• Clear pathways for career growth: opportunities to advance to Senior EA, CSM, Project or Operations Manager, or Chief of Staff.
• Commitment to work-life balance: fixed schedules, no mandatory overtime, and weekends off.
• Competitive compensation: raises every 6 months, plus performance bonuses.
• Comprehensive global health insurance that travels with you, covering medical, dental, vision, mental health, and routine care.
• Paid holidays, generous vacation time, sick days, and family care days.
• Family-friendly benefits, including paid parental leave and flexible parent policies.
• 4-week paid training program complemented by ongoing coaching and development.

Key skills/competency

• Administrative Support
• Executive Support
• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Planning
• Workflow Optimization
• Project Coordination
• Proactive Problem Solving
• Google Workspace
• Slack
• Notion
• AI Tools
• Automation
• Cross-functional Communication