Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

At Viva Talent, we are dedicated to creating genuine career opportunities for women across Latin America, while also warmly welcoming everyone who aligns with our values, regardless of gender. Our focus is on impact, growth, and fostering an environment where every voice truly matters.

As an Administrative Executive Assistant at Viva, you will provide crucial support to leaders of fast-growing US and Canadian startups. This role goes beyond traditional assistant duties; you will proactively take ownership, anticipate needs, and empower executives to achieve their daily objectives.

This is a full-time contractor position offering a clear and predictable compensation structure. The total monthly compensation can be up to $1,600 USD, comprising a base pay of $1,200 USD per month. You can earn an additional $400 USD through monthly activations, depending on being actively staffed with a client, supporting a CEO, and supporting up to three executives. Performance bonuses are paid every 6 months, with compensation reviews also occurring biannually.

What You Will Do

You will support up to three executives with administrative and operational tasks, including:

• Managing calendars, inboxes, meeting schedules, travel arrangements, and expenses.
• Ensuring priorities are clear and daily operations run smoothly.
• Improving workflows and thoroughly documenting processes.
• Assisting with projects, reporting, and internal coordination efforts.
• Proactively identifying problems, finding solutions, and anticipating future needs.
• Taking initiative to implement improvements wherever possible.

How You Know This Is The Job For You

• You desire your work to have a significant impact.
• You possess a natural ability to be proactive and highly organized.
• You thrive in environments that offer ownership rather than micromanagement.
• You enjoy fast-paced settings and are eager to learn new tools.
• You are seeking growth opportunities, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English proficiency (C1 level).
• Demonstrated job stability: at least one of your last three roles should show a 2+ year tenure.
• Previous Executive Assistant experience is not mandatory; we value candidates with transferable skills.
• Enthusiasm for AI and automation tools.
• Comfortable using Google Workspace, Slack, Notion, and similar productivity tools.
• Reliable, proactive, and confident in communicating effectively with leaders.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team genuinely loves working here. Here's why:

• A company driven by a strong social mission and core values.
• A culture fostering growth, empowerment, and employee well-being.
• 100% remote work, permanently.
• Clear career progression paths: Senior EA, CSM, Project or Operations Manager, Chief of Staff.
• Commitment to work-life balance: fixed schedules, no overtime, weekends off.
• Competitive compensation: raises every 6 months, plus performance bonuses.
• Comprehensive global health insurance: medical, dental, vision, mental health, and routine care.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training program coupled with continuous coaching.

Looking To Start ASAP? So Are We!

Our hiring process typically takes about 6 days, with new team members onboarded every Monday. Move fast to get hired fast!

Important Notice: All Viva Talent communication will originate from an @execviva.com email address. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We will never request payments or personal information from candidates.

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Travel Coordination
• Expense Reporting
• Workflow Optimization
• Project Coordination
• Proactive Problem Solving
• Communication Skills
• Google Workspace