Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

As an Administrative Executive Assistant at Viva Talent, you will play a pivotal role in supporting fast-growing US and Canadian startups. This position goes beyond traditional assistant duties, requiring you to take ownership, anticipate needs, and proactively contribute to the daily success of executives. We are currently accepting applications only from candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

At Viva Talent, our core mission is to create meaningful career opportunities for women across Latin America, while also welcoming anyone who aligns with our values, regardless of gender. We prioritize impact, fostering growth, and ensuring every individual's voice is heard and valued.

In this full-time contractor role, you will collaborate closely with dynamic startup leaders who navigate diverse priorities. Your ability to maintain organization, act proactively, and stay ahead of demands will be crucial for their success. The compensation structure is clear and predictable, with a total monthly compensation of up to $1,600 USD. This includes a base pay of $1,200 USD per month, with potential monthly activations up to $400 USD based on client staffing, supporting a CEO, and supporting up to three executives. Performance bonuses are paid every six months, alongside compensation reviews.

What You Will Do

• Own and manage calendars, inboxes, meetings, travel arrangements, and expenses for up to three executives.
• Ensure priorities are clear and the executive's day runs smoothly and efficiently.
• Identify and implement improvements for workflows and meticulously document processes.
• Provide essential support for projects, reporting requirements, and internal coordination efforts.
• Proactively think ahead, solve problems independently, and anticipate executive needs.
• Demonstrate initiative to improve existing systems and processes without direct instruction.

How You Know This Is The Job For You

• You are driven by the desire for your work to make a tangible impact.
• You possess an innate sense of organization and a proactive approach to tasks.
• You thrive in environments that value ownership over micromanagement.
• You are comfortable with fast-paced settings and enthusiastic about learning new tools and technologies.
• You seek opportunities for growth, constructive feedback, and a long-term career trajectory.

What We Are Looking For

• A minimum of 2 years of general professional work experience.
• Fluent English proficiency (C1 level).
• Demonstrated job stability, with at least one of your last three roles showing a tenure of 2+ years.
• Previous Executive Assistant experience is not a prerequisite; we highly value candidates with transferable skills.
• Enthusiasm for leveraging AI and automation tools to enhance efficiency.
• Proficiency with Google Workspace, Slack, Notion, and similar collaboration tools.
• A reliable, proactive, and confident communication style when interacting with leaders.

How We Take Care Of You

With an impressive 4.7/5 Glassdoor rating, our team truly enjoys being part of Viva Talent. Here's why:

• Join a company propelled by a genuine social mission and strong, guiding values.
• Experience a culture designed around individual growth, empowerment, and holistic well-being.
• Enjoy a 100% remote work environment, permanently.
• Benefit from clear career advancement paths, including Sr. EA, CSM, Project or Operations Manager, and Chief of Staff roles.
• Achieve work-life balance with fixed schedules, no overtime, and guaranteed weekends off.
• Receive competitive compensation, with raises every six months and performance bonuses.
• Access comprehensive global health insurance that covers medical, dental, vision, mental health, and routine care, wherever you are.
• Benefit from paid holidays, vacation, sick days, and family care days.
• Take advantage of family-friendly benefits such as paid parental leave and flexible parent policies.
• Start strong with 4 weeks of paid training, complemented by ongoing coaching and support.

Key skills/competency

• Calendar Management
• Inbox Management
• Travel Coordination
• Expense Reporting
• Workflow Optimization
• Process Documentation
• Project Support
• Executive Communication
• Proactive Problem Solving
• Google Workspace