Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

Viva Talent is seeking a proactive Administrative Executive Assistant to support fast-growing US and Canadian startups. This is not a traditional assistant role; you will take ownership, anticipate needs, and play a crucial part in helping executives achieve their daily goals. This remote opportunity is currently open to candidates residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

At Viva Talent, our mission is to create genuine career opportunities, particularly for women across Latin America, while welcoming everyone who aligns with our values. We prioritize impact, growth, and fostering an environment where every voice is genuinely heard.

As an Administrative Executive Assistant, you will collaborate closely with dynamic startup leaders who manage multiple priorities. Your role will be essential in maintaining organization, proactivity, and staying one step ahead to ensure smooth operations.

This is a full-time contractor position, offering a base of $1,200 USD, with potential total monthly earnings up to $1,600 USD, complemented by performance bonuses, compensation reviews every six months, and comprehensive benefits.

What You Will Do

• Manage calendars, inboxes, meeting schedules, travel logistics, and expense reports for up to three executives.
• Ensure priorities are clear and daily operations run efficiently.
• Identify and implement improvements for workflows and document processes.
• Provide support for projects, reporting, and internal coordination efforts.
• Proactively solve problems and anticipate executive needs.
• Take initiative to improve processes and systems whenever possible.

How You Know This Is The Job For You

• You are driven by work that genuinely makes an impact.
• You possess natural organizational skills and a proactive mindset.
• You thrive in environments that value ownership over micromanagement.
• You enjoy fast-paced settings and continuously learning new tools.
• You are seeking growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English proficiency (C1 level).
• Demonstrated job stability: at least one of your last three roles should show a 2+ year tenure.
• Previous Executive Assistant experience is not mandatory; we value transferable skills.
• Enthusiasm for AI and automation tools.
• Comfortable with Google Workspace, Slack, Notion, and similar productivity tools.
• Reliable, proactive, and confident in communicating with senior leaders.

How We Take Care Of You

With a Glassdoor rating of 4.7/5, our team genuinely enjoys working here. Here’s what sets us apart:

• A company committed to a social mission and strong values.
• A culture focused on growth, empowerment, and well-being.
• 100% remote work, permanently.
• Clear growth paths, including Senior EA, CSM, Project/Operations Manager, and Chief of Staff.
• Excellent work-life balance: fixed schedules, no overtime, and weekends off.
• Competitive compensation: raises every 6 months and performance bonuses.
• Global health insurance (medical, dental, vision, mental health, routine care).
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4 weeks of paid training and continuous coaching.

Looking To Start ASAP? So Are We! Our hiring process typically takes about 6 days, with new team members onboarded every Monday. Move fast and get hired quickly.

Important Notice: All official Viva Talent communications will originate from an @execviva.com email address. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We will never request payments or personal information from candidates.

Key skills/competency

• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Arrangement
• Expense Reporting
• Workflow Optimization
• Process Documentation
• Project Support
• Proactive Problem-Solving
• Google Workspace