Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

Viva Talent is seeking a proactive Administrative Executive Assistant to support fast-growing US and Canadian startups. This is not a traditional assistant role; you will take ownership, anticipate needs, and play a crucial role in helping executives succeed daily.

This opportunity is currently open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

At Viva Talent, our mission is to create meaningful career opportunities for women across Latin America, while welcoming everyone who shares our values, regardless of gender. We prioritize impact, growth, and fostering an environment where every voice genuinely matters.

As an Executive Assistant (EA) at Viva Talent, you will work closely with dynamic startup leaders who navigate competing priorities. Your role will be essential in maintaining organization, proactively addressing challenges, and staying one step ahead.

This is a full-time contractor position, offering a $1,200 USD base monthly, with total monthly earnings up to $1,600 USD, plus performance bonuses, compensation reviews every 6 months, and excellent benefits.

What You Will Do

• Support up to three executives across various administrative and operational tasks.
• Manage calendars, inboxes, meeting schedules, travel arrangements, and expenses.
• Ensure priorities are clear and the day-to-day operations run smoothly.
• Identify and implement improvements for workflows and document processes.
• Assist with projects, reporting, and internal coordination efforts.
• Proactively solve problems and anticipate executive needs.
• Take initiative to improve processes and systems when opportunities arise.

How You Know This Is The Job For You

• You are driven by work that truly makes an impact.
• You possess natural organizational skills and a proactive mindset.
• You thrive with ownership and prefer minimal micromanagement.
• You enjoy dynamic, fast-paced environments and are eager to learn new tools.
• You are seeking growth, consistent feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• Demonstrated tenure: at least one of your last three roles should show 2+ years of employment.
• Previous Executive Assistant experience is not mandatory; we value transferable skills.
• Enthusiasm for AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar productivity tools.
• Reliable, proactive, and confident in communicating with leadership.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team truly values working here. Our benefits include:

• A company with a genuine social mission and strong core values.
• A culture focused on growth, empowerment, and employee well-being.
• 100% remote work, permanently.
• Clear growth paths: opportunities to advance to Sr. EA, CSM, Project or Operations Manager, or Chief of Staff.
• Commitment to work-life balance: fixed schedules, no overtime, weekends off.
• Competitive compensation: raises every 6 months, plus performance bonuses.
• Global health insurance: comprehensive medical, dental, vision, mental health, and routine care that follows you.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training program plus continuous coaching.

Our hiring process is fast, typically taking about 6 days, with new team members onboarded every Monday. We encourage quick application submissions.

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Travel Coordination
• Workflow Optimization
• Process Improvement
• Project Coordination
• Proactive Problem Solving
• Google Workspace
• Communication Skills