Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

Remote Executive Assistant supporting fast-growing US and Canadian startups. This is not a traditional assistant role; you will take ownership, anticipate needs, and help executives win every day.

🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time.

At Viva Talent, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

As an Administrative Executive Assistant at Viva Talent, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead.

This is a full-time contractor role with a clear and predictable compensation structure. Total monthly compensation: up to $1,600 USD. Base pay: $1,200 USD per month. Monthly activations: earn up to $400 USD additional, depending on being actively staffed with a client ($1200 USD), supporting a CEO ($100 USD), and supporting up to three executives ($100 USD). Performance bonuses are paid every 6 months, with compensation reviews also every 6 months.

What You Will Do

• Own calendars, inboxes, meetings, travel, and expenses
• Keep priorities clear and the day running smoothly
• Improve workflows and document processes
• Support projects, reporting, and internal coordination
• Think ahead, solve problems, and anticipate needs
• Take initiative when something can be improved

How You Know This Is The Job For You

• You want your work to actually matter
• You are proactive and naturally organized
• You prefer ownership over micromanagement
• You enjoy fast-paced environments and learning new tools
• You want growth, feedback, and long-term career development

What We Are Looking For

• 2+ years of general work experience
• Fluent English (C1 level)
• No job hopping: at least one of your last three roles shows a 2+ year tenure
• Previous Executive Assistant experience is not required. We welcome candidates with transferable experience
• Excited about AI and automation tools
• Comfortable with Google Workspace, Slack, Notion, and similar tools
• Reliable, proactive, and confident in communicating with leaders

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:

• A company driven by a real social mission and strong values
• A culture built around growth, empowerment, and well-being
• 100% remote, forever
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff
• Work-life balance: fixed schedules, no overtime, weekends off
• Competitive pay: raises every 6 months, plus performance bonuses
• Global health insurance that follows you everywhere: medical, dental, vision, mental health, and routine care
• Paid holidays, vacation, sick days, and family care days
• Family-friendly benefits: paid parental leave and flexible parent policies
• 4-week paid training plus ongoing coaching

🕐 Looking To Start ASAP? So Are We! Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast.

🔎 Important Notice: All Viva Talent communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.

Key skills/competency

• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Arrangements
• Expense Management
• Workflow Optimization
• Project Support
• Proactive Problem-Solving
• Google Workspace
• Executive Communication