Administrative Executive Assistant

Administrative Executive Assistant at Viva Talent

As an Administrative Executive Assistant at Viva Talent, you will play a crucial role in supporting fast-growing US and Canadian startups. This position moves beyond traditional assistant duties, requiring you to take ownership, anticipate needs, and proactively contribute to the success of executives daily.

This opportunity is exclusively open to candidates residing in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

Viva Talent is driven by a mission to create meaningful career opportunities for women across Latin America, while welcoming all individuals who align with their values. The company culture emphasizes impact, growth, and ensuring every voice is heard.

You will collaborate closely with dynamic startup leaders, helping them manage diverse priorities by maintaining organization, foresight, and a proactive approach.

What You Will Do

• Own calendars, inboxes, meeting arrangements, travel logistics, and expense reporting.
• Ensure priorities are clear and daily operations run seamlessly.
• Continuously improve workflows and document processes for efficiency.
• Provide support for various projects, reporting, and internal coordination efforts.
• Proactively identify and solve problems, anticipating future needs.
• Take initiative to implement improvements whenever possible.

How You Know This Is The Job For You

• You desire your work to have a tangible impact.
• You are inherently proactive and meticulously organized.
• You thrive with ownership rather than micromanagement.
• You enjoy dynamic environments and learning new tools quickly.
• You seek growth, constructive feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English proficiency (C1 level).
• Demonstrated stability in employment: at least one of your last three roles should show a 2+ year tenure.
• Previous Executive Assistant experience is not mandatory; transferable experience is highly valued.
• Enthusiasm for AI and automation tools.
• Comfortable using Google Workspace, Slack, Notion, and similar productivity tools.
• Reliable, proactive, and confident in communicating effectively with leaders.

How We Take Care Of You

Viva Talent boasts a 4.7/5 Glassdoor rating, reflecting high employee satisfaction:

• A company guided by a strong social mission and core values.
• A culture focused on growth, empowerment, and employee well-being.
• 100% remote work, permanently.
• Clear career progression: Senior EA, CSM, Project or Operations Manager, Chief of Staff.
• Commitment to work-life balance: fixed schedules, no overtime, weekends off.
• Competitive compensation: raises every 6 months, plus performance bonuses.
• Global health insurance (medical, dental, vision, mental health, routine care).
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training and ongoing coaching.

Looking To Start ASAP? So Are We! Our hiring process typically takes about 6 days, with new hires onboarded every Monday. Move fast → get hired fast.

Important Notice: All official Viva Talent communication will originate from an @execviva.com email address. Please report any messages from unofficial sources (e.g., Instagram, Facebook) to careers@execviva.com. Viva Talent will never ask for payments or sensitive personal information from candidates.

Key skills/competency

• Proactivity
• Organization
• Google Workspace
• Slack
• Notion
• Workflow Optimization
• Project Coordination
• Calendar Management
• Executive Communication
• Problem-Solving