Virtual Logistics Executive Assistant @ Viva - Executive Assistants
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About Viva
At Viva, we're not just hiring—we're building leaders. We create careers in Latin America and are on a mission to offer meaningful job opportunities focused on growth, impact, and well-being.
About the Role
As a Virtual Logistics Executive Assistant, you will support up to 3 executives as their right hand, problem-solver, and strategic partner. You will manage administrative tasks such as calendars, emails, meetings, and travel logistics while driving operational support through projects, reporting, and process improvements.
- Be a decision-making partner by helping executives solve problems and drive strategy.
- Own administrative functions including calendar and travel management.
- Support projects, reporting, and improve workflows.
- Anticipate needs and propose solutions proactively.
- Directly influence company growth and success.
Who We’re Looking For
Candidates should have 2+ years of relevant experience in roles such as Assistant, Project Management, Customer Service, or Admin. Fluency in English (C1 level), proactive problem-solving skills, high organization, and tech-savviness with tools like Google Workspace, Slack, and Notion are essential. Confidence and the ability to drive decisions are key.
Perks & Benefits
- Empowerment focused culture dedicated to your growth.
- High-level project ownership with global impact.
- 100% remote work with fixed schedules and work-life balance.
- Regular raises and quarterly performance bonuses.
- Global health insurance covering medical, dental, vision, and mental health.
- Generous paid time off and family-friendly benefits.
Our Hiring Process
Apply online (15 minutes), complete a screening assessment, participate in a 15-20 minute initial interview, complete a skills test, and have a deep dive interview with the hiring manager.
Key Skills/Competency
- Executive support
- Administrative management
- Operational support
- Decision-making
- Project management
- Process improvement
- Problem solving
- Tech-savvy
- Organizational skills
- Strategic planning
How to Get Hired at Viva - Executive Assistants
🎯 Tips for Getting Hired
- Customize your resume: Highlight relevant assistant and project skills.
- Research Viva: Understand their culture and remote setup.
- Emphasize technical skills: Prove proficiency in Google Workspace and Slack.
- Prepare for interviews: Review scenario-based questions and case studies.