Virtual Executive Assistant
@ Viva - Executive Assistants

Hybrid
$45,000
Hybrid
Full Time
Posted 22 days ago

Your Application Journey

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Email Hiring Manager

XXXXXXXXXX XXXXXXXXXXX XXXXXX******* @execviva.com
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Job Details

About the Role

At Viva - Executive Assistants, we are building leaders and creating meaningful career opportunities in Latin America. As a Virtual Executive Assistant, you will act as a strategic partner and right hand to executives, responsible for administrative and operational support in a fast-paced environment.

Your Impact

  • Decision-Making Partner: Assist up to 3 executives in problem-solving and driving strategy.
  • Administrative Support: Manage calendars, emails, meetings, and travel logistics.
  • Operational Support: Handle projects, reporting, process improvements, and workflows.
  • Proactive Initiative: Anticipate needs and bring solutions before problems arise.
  • Business Impact: Directly influence company growth and success.

Who We’re Looking For

You have a minimum of 2 years of relevant work experience in roles such as administrative support, project management, or customer service, and are fluent in English (C1 level). You are proactive, highly organized, and tech-savvy with experience using Google Workspace, Slack, Notion, and similar tools.

Perks & Benefits

  • Culture of empowerment with a focus on your growth and well-being.
  • Work with top executives and own high-level projects.
  • 100% remote work with fixed schedules and no overtime.
  • Structured career acceleration and mentorship opportunities.
  • Competitive pay with raises and quarterly bonuses.
  • Global health insurance, paid time off, and family-friendly benefits.
  • Join a team with a 4.9/5 Glassdoor rating.

Our Hiring Process

Apply online, complete a screening assessment, attend an initial interview, complete a skills test, and then a final interview with the hiring manager.

Key skills/competency

  • Executive support
  • Administrative
  • Operational
  • Project management
  • Strategic planning
  • Time management
  • Communication
  • Problem-solving
  • Tech-savvy
  • Organizational skills
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How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Research Viva - Executive Assistants: Understand the culture and mission.
  • Customize your resume: Highlight relevant administrative experience.
  • Showcase tech skills: Emphasize familiarity with key tools.
  • Prepare for interviews: Be ready to discuss strategic problem solving.

📝 Interview Preparation Advice

Technical Preparation

Review Google Workspace functionalities.
Practice Slack and Notion navigation.
Prepare digital scheduling and calendar tools.
Familiarize with online productivity software.

Behavioral Questions

Describe a time you solved a complex problem.
How do you manage conflicting priorities?
Give an example of a proactive decision.
Explain how you handle high-pressure situations.

Frequently Asked Questions