Virtual Executive Assistant

@ Viva - Executive Assistants

Be More Than an Assistant: Be a Game Changer

At Viva - Executive Assistants, we’re building leaders and creating careers in Latin America. As a Virtual Executive Assistant, you will support up to 3 executives by providing administrative and operational support while being a strategic partner in decision-making.

Your Impact

• Decision-Making Partner: Help executives stay ahead and drive strategy.
• Administrative Support: Manage calendars, emails, meetings, and travel logistics.
• Operational Support: Enhance project reporting, process improvements and workflows.
• Take Initiative: Anticipate needs and bring proactive solutions.
• Drive Business Impact: Influence company growth and success.

Your Superpowers

• 2+ years of relevant work experience.
• Fluent in English (C1 level).
• Proactive, solution-oriented and highly organized.
• Tech-savvy with experience in Google Workspace, Slack, and Notion.
• Confident and bold in handling challenges.

The Perks

• Empowering culture focused on growth and well-being.
• High impact projects with top executives.
• 100% remote with fixed schedules and work-life balance.
• Structured career development, mentorship, and leadership opportunities.
• Competitive pay with regular raises and performance bonuses.
• Global health insurance and comprehensive paid time off.
• Family-friendly benefits including paid maternity leave.

Our Hiring Process

• Apply Online – 15 minutes application.
• Screening Assessment – Quick skills test.
• Initial Interview – Brief introductory conversation.
• Skill Assessment – Real-world task evaluation.
• Final Interview – In-depth discussion with the hiring manager.

Key skills/competency

• Executive Support
• Administrative Management
• Operational Efficiency
• Problem-solving
• Strategic Partnership
• Time Management
• Google Workspace
• Slack
• Notion
• Communication