Want to get hired at Viva - Executive Assistants?

Virtual Assistant to CEO

Viva - Executive Assistants

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Original Job Summary

About the Role

At Viva - Executive Assistants, we are looking for a proactive Virtual Assistant to CEO who will be a strategic partner, decision-maker, and problem solver for top executives. This role is more than administrative support—it's about impacting business strategy and growth.

Key Responsibilities

  • Partner with up to 3 executives and drive decision-making.
  • Manage calendars, emails, meetings, and travel logistics.
  • Support projects, reporting, and process improvements.
  • Anticipate needs and proactively solve problems.
  • Contribute to company growth through strategic support.

Who We Are Looking For

  • 2+ years experience in assistant, project management or similar roles.
  • Fluent English speaker with strong communication skills.
  • Highly organized and detail-oriented professional.
  • Tech-savvy, comfortable with Google Workspace, Slack, Notion, etc.
  • Confident, proactive, and solution-oriented personality.

Benefits & Perks

  • Empowering culture focused on growth and well-being.
  • Remote work with fixed schedules and work-life balance.
  • Competitive pay with regular raises and bonuses.
  • Global health insurance including medical, dental, vision, mental health.
  • Paid time off, family-friendly benefits, and career acceleration opportunities.

Hiring Process

The process includes a quick online application, a screening assessment, initial interview, skill assessment, and final interview with the hiring manager.

Key Skills/Competency

  • Executive Support
  • Calendar Management
  • Project Coordination
  • Problem Solving
  • Process Improvement
  • Communication
  • Organization
  • Proactivity
  • Tech Savvy
  • Strategic Thinking

How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Customize your resume: Highlight relevant administrative and operational experience.
  • Research Viva: Understand their culture and growth initiatives.
  • Tailor your cover letter: Emphasize remote and executive support skills.
  • Prepare examples: Demonstrate problem-solving and organizational proficiency.

📝 Interview Preparation Advice

Technical Preparation

Practice Google Workspace tools.
Learn Slack communication features.
Familiarize with Notion organization.
Update skills on remote coordination.

Behavioral Questions

Describe your problem-solving approach.
Explain how you manage stressful situations.
Share an example of proactive initiative.
Discuss handling executive support challenges.