Want to get hired at Viva - Executive Assistants?

Logistics & Ops Executive Assistant

Viva - Executive Assistants

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Original Job Summary

Overview

At Viva - Executive Assistants, we believe in creating careers, not just jobs. As a Logistics & Ops Executive Assistant, you will support up to 3 executives, become their strategic partner and problem-solver, and drive high-stakes decision-making. This remote role is open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

Your Impact

  • Decision-Making Partner: Assist executives in solving problems and driving strategic initiatives.
  • Administrative Support: Manage calendars, emails, meetings, and travel logistics.
  • Operational Support: Drive projects, reporting, process improvements, and workflows.
  • Initiative & Voice: Proactively anticipate needs and propose effective solutions.
  • Business Impact: Directly influence company growth and success.

Your Superpowers

  • 2+ years of relevant experience in administrative, project management, or customer service roles.
  • Fluent in English (C1 level); confident and professional communicator.
  • Proactive and solution-oriented mindset.
  • Highly organized and detail-oriented.
  • Tech-savvy with experience in Google Workspace, Slack, and Notion.
  • Confident and bold in taking on challenges.

The Perks

  • Empowering culture focused on growth, impact, and well-being.
  • Ownership of high-level projects and strategic involvement in decision-making.
  • 100% remote work with fixed schedules and work-life balance.
  • Structured career acceleration, mentorship, and leadership opportunities.
  • Competitive pay with raises every 6 months and quarterly bonuses.
  • Global health insurance covering medical, dental, vision, and mental health.
  • Paid time off including holidays, vacation, sick days, and family care days.
  • Family-friendly benefits including paid maternity leave and flexible policies.
  • Highly rated workplace with a Glassdoor rating of 4.9/5.

Our Hiring Process

  • Apply Online in just 15 minutes.
  • Screening Assessment to evaluate your skills.
  • Initial Interview lasting 15-20 minutes.
  • Skill Assessment with real-world tasks.
  • Final Interview with the hiring manager.

Key Skills/Competency

  • Administrative Support
  • Operations
  • Executive Assistance
  • Communication
  • Project Management
  • Problem Solving
  • Organizational Skills
  • Tech Savvy
  • Decision Making
  • Process Improvement

How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Customize Your Resume: Tailor experiences to executive support.
  • Study Viva Culture: Understand the company’s mission and values.
  • Showcase Your Skills: Highlight relevant operations and tech expertise.
  • Prepare for Interviews: Practice behavioral and situational responses.

📝 Interview Preparation Advice

Technical Preparation

Familiarize with Google Workspace tools.
Practice using Slack for team communication.
Learn Notion workflows for organization.
Review calendar and email management basics.

Behavioral Questions

Describe a time you solved a problem.
Explain your process for managing multiple tasks.
Share how you handle unexpected challenges.
Discuss a situation you led a project.