Executive Assistant
@ Viva - Executive Assistants

Hybrid
$50,000
Hybrid
Full Time
Posted 22 hours ago

Your Application Journey

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Email Hiring Manager

XXXXXXXXXX XXXXXXXXXXX XXXXXXXX******* @execviva.com
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Job Details

About the Executive Assistant Role

At Viva, we believe in building leaders and creating careers. As an Executive Assistant, you will support up to 3 executives with administrative and operational tasks while acting as their strategic partner. You will have genuine ownership and be a key player in high-stakes decision-making.

Your Impact

  • Be a decision-making partner for executives.
  • Manage calendars, emails, meetings, and travel logistics.
  • Support projects, reporting, and process improvements.
  • Anticipate needs and proactively bring solutions.
  • Directly influence company growth and success.

Your Superpowers

  • 2+ years of transferable experience in administrative roles.
  • Fluent English (C1 level) with strong communication skills.
  • Proactive, solution-oriented, organized, and tech-savvy.
  • Comfortable using Google Workspace, Slack, and Notion.
  • Confident and bold in taking challenges and driving decisions.

The Perks

  • A culture of empowerment and growth.
  • High-level project ownership with career acceleration.
  • 100% remote work with fixed schedules and work-life balance.
  • Competitive pay with bonus structures and six-month raises.
  • Global health insurance, paid time off, and family-friendly benefits.

Our Hiring Process

  • Apply online in just 15 minutes.
  • Undergo a quick screening assessment and initial interview.
  • Complete a real-world skill task.
  • Final interview with the hiring manager.

Key skills/competency

  • Administrative
  • Operational
  • Strategic
  • Organizational
  • Communicative
  • Tech-savvy
  • Proactive
  • Detail-oriented
  • Problem-solving
  • Multitasking
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How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Customize your resume: Highlight relevant admin and operational skills.
  • Research Viva: Study their mission, culture, and recent news.
  • Prepare examples: Demonstrate problem-solving and proactive actions.
  • Practice interviews: Anticipate behavioral and technical questions.

📝 Interview Preparation Advice

Technical Preparation

Review Google Workspace features.
Practice using Slack communication.
Familiarize with Notion for tasks.
Learn basic project reporting tools.

Behavioral Questions

Describe a time you solved a major problem.
Explain your approach to managing multiple tasks.
Share an experience of proactive decision-making.
How do you handle unexpected challenges?

Frequently Asked Questions