Executive Assistant

About the Executive Assistant Role

At Viva, we believe in building leaders and creating careers. As an Executive Assistant, you will support up to 3 executives with administrative and operational tasks while acting as their strategic partner. You will have genuine ownership and be a key player in high-stakes decision-making.

Your Impact

• Be a decision-making partner for executives.
• Manage calendars, emails, meetings, and travel logistics.
• Support projects, reporting, and process improvements.
• Anticipate needs and proactively bring solutions.
• Directly influence company growth and success.

Your Superpowers

• 2+ years of transferable experience in administrative roles.
• Fluent English (C1 level) with strong communication skills.
• Proactive, solution-oriented, organized, and tech-savvy.
• Comfortable using Google Workspace, Slack, and Notion.
• Confident and bold in taking challenges and driving decisions.

The Perks

• A culture of empowerment and growth.
• High-level project ownership with career acceleration.
• 100% remote work with fixed schedules and work-life balance.
• Competitive pay with bonus structures and six-month raises.
• Global health insurance, paid time off, and family-friendly benefits.

Our Hiring Process

• Apply online in just 15 minutes.
• Undergo a quick screening assessment and initial interview.
• Complete a real-world skill task.
• Final interview with the hiring manager.

Key skills/competency

• Administrative
• Operational
• Strategic
• Organizational
• Communicative
• Tech-savvy
• Proactive
• Detail-oriented
• Problem-solving
• Multitasking