Bilingual Executive Assistant
@ Viva - Executive Assistants

Hybrid
$40,000
Hybrid
Full Time
Posted 23 days ago

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Email Hiring Manager

XXXXXXXXX XXXXXXXXXXX XXXXXX****** @execviva.com
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Job Details

Role Overview

At Viva, we are building leaders. As a Bilingual Executive Assistant, you will be the right hand to up to 3 executives, providing both administrative and operational support in a fast-paced, high-stakes environment.

Your Impact

  • Partner in decision-making and strategy.
  • Manage calendars, emails, meetings, and travel logistics.
  • Support projects, reporting, process improvements, and workflows.
  • Anticipate needs and propose solutions before issues arise.
  • Directly contribute to company growth and success.

Qualifications

  • 2+ years of relevant experience (admin, project management, customer service).
  • Fluent in English (C1 level); strong communicator.
  • Proactive, detail-oriented, and tech-savvy with tools like Google Workspace, Slack, and Notion.
  • Confident, bold and ready to solve challenges.

Perks & Benefits

  • Empowerment culture focused on personal growth and well-being.
  • Competitive pay with raises every 6 months and quarterly bonuses.
  • 100% remote work with fixed schedules and weekends off.
  • Career acceleration through structured development and mentorship.
  • Global health insurance and family-friendly benefits.

Hiring Process

  • 15-minute online application.
  • Screening assessment and initial interview.
  • Skill assessment followed by a final interview.

Important Information

This opportunity is 100% remote and available only to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico. All official communications will come from an @execviva.com email.

Key skills/competency

  • Administrative Support
  • Operational Management
  • Strategic Partnership
  • Decision-making
  • Calendar Management
  • Process Improvement
  • Detail-oriented
  • Tech-Savvy
  • Communication
  • Proactivity
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How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Customize your resume: Align skills with executive assistance requirements.
  • Research Viva: Understand their mission, culture, and benefits.
  • Highlight bilingual skills: Emphasize English proficiency and communication.
  • Prepare for assessments: Practice scenario-based questions and tools.

📝 Interview Preparation Advice

Technical Preparation

Review Google Workspace and Notion features.
Practice managing complex digital calendars.
Learn workflow optimization techniques.
Test skills on productivity tools.

Behavioral Questions

Describe a challenging scheduling conflict resolved.
Explain a time you anticipated a problem.
Discuss handling feedback in fast-paced settings.
Share a situation requiring proactive decision-making.

Frequently Asked Questions