Administrative Executive Assistant
@ Viva - Executive Assistants

Hybrid
$50,000
Hybrid
Full Time
Posted 23 days ago

Your Application Journey

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Email Hiring Manager

XXXXXXXXX XXXXXXXXX XXXXXX****** @execviva.com
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Job Details

Role Overview

Join Viva as an Administrative Executive Assistant where you will be a strategic partner to top executives, offering administrative and operational support in a fully remote environment dedicated to Latin America. This role is designed for proactive problem-solvers ready to take charge and drive decisions.

Your Impact

  • Support up to 3 executives with decision-making and strategy.
  • Manage calendars, emails, meetings, and travel logistics.
  • Drive project support, reporting, and process improvements.
  • Anticipate needs and bring innovative solutions.
  • Influence company growth through actionable insights.

Your Superpowers

  • 2+ years of relevant experience in administrative roles.
  • Fluent English (C1 level) with strong communication skills.
  • Highly organized, detail-oriented, and proactive.
  • Tech-savvy with knowledge of Google Workspace, Slack, and Notion.
  • Confident in taking initiative and solving challenges.

Perks & Benefits

  • Empowering culture focused on growth and well-being.
  • Career acceleration with structured development and mentorship.
  • 100% Remote with fixed schedules and work-life balance.
  • Competitive pay with regular raises and performance bonuses.
  • Comprehensive global health insurance and paid time off.

Our Hiring Process

Apply online in just 15 minutes, complete a screening assessment, attend a series of interviews and skill assessments, and potentially start immediately on a Monday. Viva values initiative and readiness to contribute from day one.

Key Skills/Competency

  • Executive Support
  • Calendar Management
  • Operational Efficiency
  • Project Management
  • Problem-Solving
  • Communication
  • Organizational Skills
  • Tech Savvy
  • Strategic Partnership
  • Proactiveness
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How to Get Hired at Viva - Executive Assistants

🎯 Tips for Getting Hired

  • Customize Your Resume: Highlight relevant admin and support skills.
  • Showcase Remote Experience: Emphasize successful remote work examples.
  • Tailor Your Cover Letter: Address Viva's mission and culture.
  • Prepare for Interviews: Research executive assistant scenarios and problem-solving examples.

📝 Interview Preparation Advice

Technical Preparation

Review Google Workspace tools.
Practice using Slack and Notion.
Refresh advanced calendar management.
Study remote collaboration techniques.

Behavioral Questions

Describe a time you solved a scheduling conflict.
Explain how you manage high-pressure tasks.
Share an example of proactive problem-solving.
Discuss handling multiple executive priorities.

Frequently Asked Questions