Virtual Assistant
Virtustant
Job Overview
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Job Description
About the Company
Our Client, a real estate investment and property management firm, offers comprehensive services to property buyers, sellers, and investors. They are recognized for delivering high-touch support and efficient transaction management, ensuring seamless real estate operations.
What You’ll Do as a Virtual Assistant
Our Client is actively seeking a part-time Virtual Assistant with specialized experience in Real Estate to provide operational support. The ideal candidate will possess prior experience within the New York real estate market, demonstrate C2 or native-level fluency in English, and be adept at managing administrative and client-facing responsibilities remotely.
Core Responsibilities
- Coordinate and manage property listings, client communication, and appointment scheduling.
- Handle email and phone communications on behalf of real estate agents.
- Manage CRM updates, data entry, and transaction documentation.
- Conduct market research and prepare comprehensive property reports.
- Support marketing efforts across social media and various listing platforms.
- Follow up with leads and clients as directed by the team.
What We’re Looking For
- Prior experience working as a virtual assistant, specifically within the real estate sector.
- Strong familiarity with real estate practices and terminology.
- English proficiency at a C2 or native level.
- Exceptional organizational and communication skills.
- Proven ability to work independently and efficiently manage multiple tasks in a remote setting.
- Availability to work part-time hours with inherent flexibility.
Preferred Skills
- Experience supporting real estate operations in the New York market.
- Knowledge of local MLS systems and real estate regulations within NY.
- Background in customer service or extensive administrative support.
Personality Traits
- Detail-oriented and highly reliable in execution.
- Proactive and resourceful in problem-solving.
- Demonstrates strong communication and effective time management skills.
- Comfortable thriving in a fast-paced, entirely remote work environment.
Software & Tools
- Proficiency with CRM platforms (e.g., Follow Up Boss, Salesforce, or similar).
- Experience with Google Workspace or Microsoft Office Suite.
- Familiarity with project management tools (e.g., Trello, Asana).
- Competence in communication tools (e.g., Zoom, Slack).
- Knowledge of MLS systems (preferred).
Schedule & Benefits
Work 9 AM - 1 PM EST. Enjoy payment in USD or local currency, a part-time remote position, and flexible working hours.
Key skills/competency
- Real Estate Operations
- Client Communication
- Administrative Support
- CRM Management
- Data Entry
- Market Research
- Transaction Coordination
- Scheduling
- Virtual Assistant
- Remote Work
How to Get Hired at Virtustant
- Research Virtustant's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Customize your resume and cover letter to highlight real estate virtual assistant experience and proficiency with CRM/MLS systems for Virtustant.
- Showcase New York market knowledge: Emphasize any experience supporting real estate operations or understanding local regulations in the New York market.
- Prepare for remote work discussions: Be ready to discuss your ability to work independently, manage time effectively, and communicate proactively in a virtual environment.
- Demonstrate software proficiency: Highlight your hands-on experience with relevant tools like Follow Up Boss, Salesforce, Google Workspace, Trello, and Zoom during interviews.
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