Virtual Assistant

About Virtustant's Client

Our client specializes in the real estate industry, providing top-notch services that streamline transactions and enhance client experiences. They are committed to excellence and leveraging efficient processes to support their agents and clients effectively.

Job Description: Virtual Assistant

Our client is seeking a highly organized and proactive Virtual Assistant with experience in real estate. The ideal candidate will be instrumental in managing critical administrative and operational tasks, from transaction coordination to social media engagement. This role requires a detail-oriented individual capable of working independently and managing multiple priorities within a dynamic real estate environment.

Responsibilities of the Role

• Coordinate real estate transactions and ensure smooth deal closures.
• Handle insurance-related documentation and processes.
• Manage and follow up on leads via email and other communication channels.
• Maintain and update real estate CRM systems with accuracy.
• Create and schedule compelling social media posts to enhance online presence.
• Provide comprehensive general administrative support as needed to ensure operational efficiency.

Required Experience and Qualifications

• Proven experience in the real estate sector, particularly in transaction coordination.
• Familiarity with various insurance processes and documentation.
• Strong email management skills for effective lead follow-up and communication.
• Extensive experience using real estate CRM systems to manage client data and workflows.

Preferred Skills

• Proficiency in using diverse social media platforms for business purposes and content scheduling.
• Demonstrated ability to work independently, prioritize tasks, and manage time effectively.

Personality Traits

• Highly detail-oriented with a proactive approach to task management.
• Strong communication and interpersonal skills, fostering positive client and team interactions.
• Adaptability to work flexible hours, including weekends, to meet business demands.

Software & Tools

• Familiarity with a variety of real estate CRM systems (e.g., Salesforce, Zoho CRM, Follow Up Boss).
• Proficiency in social media management tools (e.g., Hootsuite, Buffer, Sprout Social).

English Level

Native, C2, or C1 proficiency is required to ensure clear and effective communication.

Schedule

This position operates on a schedule of 10 AM to 7 PM EST.

Key skills/competency

• Real Estate Transaction Coordination
• Insurance Documentation
• Lead Management
• Email Communication
• CRM System Management
• Social Media Marketing
• Administrative Support
• Time Management
• Detail Orientation
• Proactivity