Global Document Specialist - Austin, Dallas, Houston, New York, Washington
Vinson & Elkins · United States
- Hybrid
- Full-time
- $132,313 / year
- United States
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Job highlights
- Produce complex legal documents using software.
- Requires strong legal word processing skills.
- Must pass typing and spelling tests.
- May work remotely with office visits.
- Salaries range $76k-$132k in NY/DC.
About the role
Global Document Specialist
Vinson & Elkins is seeking a Global Document Specialist responsible for producing a wide variety of documents, including complex transactional and litigation documents, using various software applications. This role demands strong legal word processing and administrative skills, excellent time management, and the ability to thrive under strict deadlines.
Duties and Responsibilities
Primary
- Creates, converts, formats, and revises a wide range of documents such as transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, and Excel spreadsheets using Firm software.
- Transcribes audio files, generates comparisons, creates electronic trial notebooks, electronic closing sets, and PDF portfolios.
- Marks and generates Table of Authorities; performs defined term and cross-reference checks; and handles other word processing tasks.
- Adheres strictly to instructions and established Firm and departmental procedures.
- Proofreads all completed work for accuracy.
- Maintains the confidentiality and security of sensitive information.
Secondary
- Performs other duties as assigned.
Minimum Qualifications
- Education: High school diploma or equivalent.
- Experience: Three years of legal word processing experience in a law firm or legal environment.
- Special Knowledge: Strong legal word processing skills, including the ability to diagnose, troubleshoot, and correct problem documents.
- Technical Skills: Proficiency in Microsoft Word (document automation, formatting, editing), PowerPoint, Excel, Visio, and Outlook. Familiarity with document management system (DMS) software, comparison software, and PDF conversion/editing tools.
- Attributes: Exceptional attention to detail and accuracy. Strong organizational and time management skills. Ability to work efficiently under pressure and meet tight deadlines. Excellent written and verbal communication skills. Proficient problem-solving abilities. Ability to maintain confidentiality. Collaborative team player with a positive attitude and excellent customer service skills. Flexibility to handle changing priorities. Self-starter capable of working independently and in a team.
Qualifications
- Must achieve a typing speed of 55 WPM with a 2% or less error rate on the firm’s legal typing test.
- Must score 76% or higher on the firm’s legal spelling test.
- Must successfully complete a Word skills assessment.
Working Conditions
- This position may be performed remotely within commuting distance to a V&E office for occasional visits.
- Subject to time pressures and constraints, often dependent on input from others.
- Required schedule: Monday through Friday, 9:00 am CT to 5:30 pm CT.
- Overtime, including extra hours and holiday work, may be required periodically.
Compensation
The full-time base annual salary for this position in the New York and Washington D.C. markets is expected to range between $76,774.15 - $132,313.33. Actual compensation may vary based on geographic location, work experience, education, and skill level. This range is specific to New York and Washington D.C. postings and may be subject to future modification.
Key skills/competency
- Legal Word Processing
- Microsoft Word
- Document Formatting
- Time Management
- Attention to Detail
- Microsoft PowerPoint
- Microsoft Excel
- PDF Software
- Document Management Systems
- Typing Speed
Skills & topics
- Global Document Specialist
- Legal Word Processing
- Document Formatting
- Microsoft Word
- Legal Assistant
- Law Firm
- Litigation Support
- Transactional Documents
- Edgar Filings
- Typing Skills
How to get hired
- Customize your resume: Highlight your legal word processing experience and proficiency in MS Office suite, DMS, and PDF tools, tailoring it to the 'Global Document Specialist' role at Vinson & Elkins.
- Ace the typing and spelling tests: Practice legal typing and spelling drills to meet the firm's specific WPM and error rate requirements, crucial for this position.
- Showcase technical skills: Prepare to demonstrate your advanced Microsoft Word skills, especially in automation and troubleshooting, during a skills assessment.
- Emphasize attention to detail: In your application and interviews, stress your exceptional accuracy, organizational abilities, and capacity to manage tasks under tight deadlines.
Technical preparation
Master advanced Microsoft Word features.,Practice legal typing and spelling tests.,Familiarize yourself with PDF editing tools.,Understand document management systems.
Behavioral questions
Describe a time you handled sensitive information.,How do you manage multiple tight deadlines?,Give an example of exceptional attention to detail.,How do you collaborate with team members?
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Frequently asked questions
- What are the minimum typing and spelling requirements for the Global Document Specialist role at Vinson & Elkins?
- To be considered for the Global Document Specialist position at Vinson & Elkins, candidates must achieve a typing speed of 55 words per minute with a maximum of 2% error rate on the firm's legal typing test, and score 76% or higher on the firm's legal spelling test. Successful completion of a Word skills assessment is also required.
- Can the Global Document Specialist position at Vinson & Elkins be performed remotely?
- Yes, the Global Document Specialist role at Vinson & Elkins may be performed in a remote environment. However, candidates must be within commuting distance to a V&E office for occasional required visits.
- What specific software skills are essential for the Global Document Specialist role at Vinson & Elkins?
- The Global Document Specialist role at Vinson & Elkins requires strong proficiency in Microsoft Word for document automation, formatting, and editing. Essential technical skills also include thorough knowledge of PowerPoint, Excel, Visio, and Outlook, as well as familiarity with document management system (DMS) software, comparison software, and PDF conversion and editing tools.
- What is the expected salary range for the Global Document Specialist position at Vinson & Elkins in New York and Washington D.C. markets?
- For the Global Document Specialist position in the New York and Washington D.C. markets, Vinson & Elkins expects the full-time base annual salary to range between $76,774.15 and $132,313.33. Please note that actual compensation may vary based on factors such as geographic location, work experience, education, and skill level.
- What experience is required for the Global Document Specialist role at Vinson & Elkins?
- The Global Document Specialist position at Vinson & Elkins requires a minimum of three years of legal word processing experience, specifically working within a law firm or a legal environment. A high school diploma or equivalent is also a prerequisite.