Accounts Payable Specialist
Via · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Job highlights
- Focus on invoice accuracy and ownership.
- Resolve discrepancies and strengthen controls.
- Reconcile supplier statements and support payments.
- Improve upstream data quality and processes.
- Collaborate with finance and procurement teams.
About the role
Accounts Payable and Supplier Assurance Specialist
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Location:
Hybrid (3 days in office, 2 from home) in New York, NY or Chicago, IL, or fully remote within EST or CST time zones.
Salary:
$60,000 to $75,000
Role Overview:
This is not a volume processing Accounts Payable role. This position is for someone who takes real ownership of supplier invoices, understands the downstream impact of errors, and is motivated by getting things right rather than just getting things done. You will sit at the center of supplier spend, responsible not only for accurate processing but for ensuring that invoices stand up to scrutiny. That means questioning discrepancies, resolving root causes, and strengthening controls rather than working around them.
Responsibilities:
- Take responsibility for the integrity of the purchase ledger, ensuring that every invoice is accurate, approved correctly, and aligned to agreed terms.
- End-to-end processing of supplier invoices across multiple entities or cost centers.
- Reviewing invoices against purchase orders, contracts, and agreed pricing.
- Identifying discrepancies such as pricing errors, duplicate invoices, or incorrect tax treatment.
- Investigating and resolving issues directly with vendors and internal stakeholders.
- Owning supplier statement reconciliations and proactively identifying gaps.
- Supporting weekly and monthly payment runs, ensuring accuracy and completeness.
- Playing a key role in month-end close, including accruals and ledger integrity.
- Contributing to audit readiness by maintaining clear and accurate documentation.
Control and Continuous Improvement:
- Challenge existing processes where they allow errors to slip through.
- Suggest and implement improvements to strengthen invoice validation and approval workflows.
- Work closely with procurement and finance teams to improve upstream data quality.
What we are looking for:
- 2 to 5 years of experience in Accounts Payable or Purchase Ledger.
- Strong understanding of invoice matching (2-way and 3-way).
- Proven experience identifying and resolving invoice discrepancies.
- High attention to detail with a naturally investigative mindset.
- Confidence communicating with both internal stakeholders and external vendors.
- Comfortable working in a structured environment with clear controls and deadlines.
- Experience with ERP systems such as NetSuite, SAP, or Oracle is beneficial.
What makes this role different:
- Less focus on volume, more focus on accuracy and ownership.
- Visibility across finance, procurement, and supplier relationships.
- Opportunity to influence and improve processes, not just follow them.
- A team that values precision, accountability, and critical thinking.
If this sounds like the kind of role where you would take pride in the detail, we would be interested in hearing from you. Register your details on Via now to progress your application. Create one profile and be matched to this role and other relevant opportunities, including roles advertised exclusively on Via.
Key skills/competency
- Accounts Payable
- Supplier Assurance
- Invoice Processing
- Purchase Ledger
- Invoice Matching
- Discrepancy Resolution
- Process Improvement
- ERP Systems
- Financial Controls
- Auditing
Skills & topics
- Accounts Payable Specialist
- Supplier Assurance
- Invoice Processing
- Purchase Ledger
- Accounts Payable
- Finance
- AP Specialist
- Invoice Matching
- ERP Systems
- New York
- Chicago
- Remote
How to get hired
- Tailor your resume: Highlight your 2-5 years of AP/Purchase Ledger experience, invoice matching skills, and discrepancy resolution success.
- Showcase ownership and accuracy: Emphasize your attention to detail, investigative mindset, and commitment to getting things right.
- Demonstrate communication skills: Provide examples of how you've confidently communicated with vendors and internal stakeholders.
- Align with Via's platform: Understand how Via facilitates the application process and create a strong profile to get matched.
Technical preparation
Master 2-way and 3-way invoice matching.,Practice identifying and resolving discrepancies.,Familiarize with ERP systems like NetSuite/SAP.,Understand accruals and ledger integrity.
Behavioral questions
Describe a time you took ownership of an AP error.,How do you ensure accuracy in invoice processing?,Share an example of improving a finance process.,How do you handle discrepancies with vendors?
Frequently asked questions
- What is the work arrangement for the Accounts Payable and Supplier Assurance Specialist role at Via?
- This role offers a hybrid work arrangement, requiring 3 days in the office and 2 days from home in either New York, NY or Chicago, IL. Alternatively, it can be fully remote within EST or CST time zones. This flexibility allows for a good work-life balance.
- What salary range can I expect for the Accounts Payable and Supplier Assurance Specialist position?
- The offered salary for the Accounts Payable and Supplier Assurance Specialist role ranges from $60,000 to $75,000 annually, depending on experience and qualifications. This is a competitive salary for a role focused on accuracy and ownership.
- What are the key responsibilities of the Accounts Payable and Supplier Assurance Specialist at Via?
- The key responsibilities include end-to-end supplier invoice processing, identifying and resolving discrepancies, managing supplier statement reconciliations, supporting payment runs, and playing a role in month-end close. A significant focus is placed on ensuring invoice accuracy, adherence to terms, and process improvement.
- What experience is required for the Accounts Payable and Supplier Assurance Specialist role?
- We are looking for candidates with 2 to 5 years of experience in Accounts Payable or Purchase Ledger. A strong understanding of invoice matching (2-way and 3-way), proven experience in resolving invoice discrepancies, and a high attention to detail are essential.
- How does the application process work for this role via Via?
- To apply, you will click 'Apply' and be directed to the Via website. You'll create a profile, which stays anonymous until matched with opportunities. This process takes approximately 2 minutes and allows you to be considered for this role and other relevant positions.
- What ERP system experience is beneficial for this Accounts Payable role?
- While not strictly required, experience with ERP systems such as NetSuite, SAP, or Oracle is considered beneficial for the Accounts Payable and Supplier Assurance Specialist role. Familiarity with these systems can aid in efficient invoice processing and data management.
- How does this Accounts Payable role differ from a typical volume processing role?
- This role is differentiated by its emphasis on accuracy, ownership, and understanding the downstream impact of errors, rather than solely on processing volume. It involves proactive issue resolution, process improvement, and maintaining strong supplier relationships.