Accounts Payable and Supplier Assurance Specialist

Accounts Payable and Supplier Assurance Specialist

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Location:

Hybrid (3 days in office, 2 from home) in New York, NY or Chicago, IL, or fully remote within EST or CST time zones.

Salary:

$60,000 to $75,000

Role Overview:

This is not a volume processing Accounts Payable role. This position is for someone who takes real ownership of supplier invoices, understands the downstream impact of errors, and is motivated by getting things right rather than just getting things done. You will sit at the center of supplier spend, responsible not only for accurate processing but for ensuring that invoices stand up to scrutiny. That means questioning discrepancies, resolving root causes, and strengthening controls rather than working around them.

Responsibilities:

• Take responsibility for the integrity of the purchase ledger, ensuring that every invoice is accurate, approved correctly, and aligned to agreed terms.
• End-to-end processing of supplier invoices across multiple entities or cost centers.
• Reviewing invoices against purchase orders, contracts, and agreed pricing.
• Identifying discrepancies such as pricing errors, duplicate invoices, or incorrect tax treatment.
• Investigating and resolving issues directly with vendors and internal stakeholders.
• Owning supplier statement reconciliations and proactively identifying gaps.
• Supporting weekly and monthly payment runs, ensuring accuracy and completeness.
• Playing a key role in month-end close, including accruals and ledger integrity.
• Contributing to audit readiness by maintaining clear and accurate documentation.

Control and Continuous Improvement:

• Challenge existing processes where they allow errors to slip through.
• Suggest and implement improvements to strengthen invoice validation and approval workflows.
• Work closely with procurement and finance teams to improve upstream data quality.

What we are looking for:

• 2 to 5 years of experience in Accounts Payable or Purchase Ledger.
• Strong understanding of invoice matching (2-way and 3-way).
• Proven experience identifying and resolving invoice discrepancies.
• High attention to detail with a naturally investigative mindset.
• Confidence communicating with both internal stakeholders and external vendors.
• Comfortable working in a structured environment with clear controls and deadlines.
• Experience with ERP systems such as NetSuite, SAP, or Oracle is beneficial.

What makes this role different:

• Less focus on volume, more focus on accuracy and ownership.
• Visibility across finance, procurement, and supplier relationships.
• Opportunity to influence and improve processes, not just follow them.
• A team that values precision, accountability, and critical thinking.

If this sounds like the kind of role where you would take pride in the detail, we would be interested in hearing from you. Register your details on Via now to progress your application. Create one profile and be matched to this role and other relevant opportunities, including roles advertised exclusively on Via.

Key skills/competency

• Accounts Payable
• Supplier Assurance
• Invoice Processing
• Purchase Ledger
• Invoice Matching
• Discrepancy Resolution
• Process Improvement
• ERP Systems
• Financial Controls
• Auditing