Executive Assistant & Development Coordinator
Vet Voice Foundation · United States
- Hybrid
- Full-time
- $80,000 / year
- United States
Job highlights
- Support CEO and development operations remotely.
- Manage calendars, meetings, and travel logistics.
- Oversee grant administration and donor records.
- Utilize CRM systems for tracking donations.
- Contribute to a mission-driven veteran organization.
About the role
Executive Assistant & Development Coordinator
Reports to: Chief Development Officer
Location: Remote (U.S.-based)
Status: Full-time, Exempt
Salary: $70,000–$90,000, commensurate with experience
Benefits: Competitive benefits package, including a 100% employer-paid health, dental, and vision stipend; paid vacation, sick leave, and personal leave; a 401(k) plan with employer match; and professional development support.
About Vet Voice Foundation
Founded in 2009, Vet Voice Foundation is a national 501(c)(3) nonprofit organization that mobilizes veterans to defend democracy, protect civil-military norms, and advocate for policies that strengthen our communities. We work at the intersection of policy, storytelling, litigation support, and public education to elevate veteran voices across the country.
About the Position
Vet Voice Foundation seeks a highly organized, detail-oriented Executive Assistant & Development Coordinator to support the CEO and the core development operations of a fast-moving national organization. The ideal candidate is proactive, discreet, systems-oriented, and comfortable managing multiple priorities in a mission-driven environment.
This role combines executive support, grant administration, donor stewardship support, and management of the organization’s donor records. It is well suited for someone who enjoys creating order, maintaining systems, and serving as a trusted operational partner to senior leadership.
This position is critical to the effectiveness of Vet Voice Foundation’s leadership and operations. You will serve as a trusted partner to the CEO, helping advance high-impact work that reaches national audiences and decision-makers. For the right candidate, this role offers meaningful responsibility, opportunities for professional growth, and the chance to contribute directly to a respected veterans organization doing consequential work.
Key Responsibilities
Executive & Scheduling Support
- Manage the CEO’s calendar, including scheduling meetings, calls, travel, and events
- Coordinate logistics for board meetings
- Prepare meeting materials, agendas, and follow-up notes as needed
Grant Administration
- Track grant deadlines, reporting requirements, and compliance obligations
- Maintain organized grant files, documentation, and reporting calendars
- Support the preparation and submission of grant reports and related materials
- Coordinate internally to gather information needed for grant deliverables
Donor Tracking & Development Support
- Maintain donor and prospect records in the organization’s CRM and tracking systems
- Track donations, pledges, acknowledgments, and follow-up actions
- Support donor communications, acknowledgments, and stewardship efforts
- Assist with the preparation of donor materials and reports
Qualifications
- Exceptional attention to detail and strong organizational skills
- Proven ability to manage multiple priorities and deadlines independently
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Experience with scheduling, CRM systems, spreadsheets, and document management tools
- Prior experience in nonprofit, advocacy, political, or mission-driven organizations is a plus
- Self-starter with a calm, solutions-oriented approach
Vet Voice Foundation is an equal opportunity employer committed to building a diverse and inclusive team. We strongly encourage veterans, military family members, and individuals from historically underrepresented communities—including people of color, women, LGBTQ+ individuals, and people with disabilities—to apply.
If accommodations are required during the interview process, please let us know. We believe that diversity of background, experience, and perspective strengthens our mission and our impact.
How to Apply
Please submit a resume and a brief cover letter outlining your interest in the position to careers@vetvoicefoundation.org.
Key skills/competency
- Executive Assistant
- Development Coordinator
- Grant Administration
- Donor Relations
- Nonprofit Operations
- Calendar Management
- CRM Systems
- Project Management
- Communication Skills
- Organizational Skills
Skills & topics
- Executive Assistant
- Development Coordinator
- Nonprofit
- Veterans
- Grant Administration
- Donor Relations
- Remote Work
- CEO Support
- CRM Management
- Organizational Skills
How to get hired
- Tailor your resume: Highlight experience in executive support, grant administration, and CRM systems, aligning with Vet Voice Foundation's mission.
- Craft a compelling cover letter: Clearly articulate your interest in supporting veterans and your suitability for the Executive Assistant & Development Coordinator role.
- Showcase your skills: Emphasize exceptional organizational, communication, and discretion in your application materials and during interviews.
- Research the organization: Understand Vet Voice Foundation's work and its impact on veterans and democracy to demonstrate genuine interest.
- Prepare for behavioral questions: Be ready to discuss how you handle sensitive information and manage multiple priorities in a fast-paced environment.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the application process for the Executive Assistant & Development Coordinator role at Vet Voice Foundation?
- To apply for the Executive Assistant & Development Coordinator position at Vet Voice Foundation, please submit your resume and a brief cover letter detailing your interest to careers@vetvoicefoundation.org. Ensure your application highlights relevant experience in executive support, development coordination, and nonprofit operations.
- Is the Executive Assistant & Development Coordinator position at Vet Voice Foundation remote?
- Yes, the Executive Assistant & Development Coordinator position at Vet Voice Foundation is a remote role, open to candidates based in the U.S.
- What are the key responsibilities of the Executive Assistant & Development Coordinator at Vet Voice Foundation?
- The Executive Assistant & Development Coordinator at Vet Voice Foundation will manage the CEO's schedule, coordinate board meetings, assist with grant administration, track donor records in the CRM, and support donor stewardship efforts.
- What qualifications are essential for the Executive Assistant & Development Coordinator role at Vet Voice Foundation?
- Essential qualifications for the Executive Assistant & Development Coordinator role include exceptional attention to detail, strong organizational and communication skills, the ability to manage multiple priorities independently, discretion in handling sensitive information, and experience with scheduling and CRM systems.
- Does Vet Voice Foundation encourage applications from veterans for the Executive Assistant & Development Coordinator role?
- Absolutely. Vet Voice Foundation strongly encourages applications from veterans, military family members, and individuals from historically underrepresented communities for the Executive Assistant & Development Coordinator role, valuing diverse perspectives.
- What is the salary range for the Executive Assistant & Development Coordinator at Vet Voice Foundation?
- The salary range for the Executive Assistant & Development Coordinator position at Vet Voice Foundation is $70,000–$90,000 annually, commensurate with experience.
- What kind of benefits are offered for the Executive Assistant & Development Coordinator position at Vet Voice Foundation?
- Vet Voice Foundation offers a competitive benefits package for the Executive Assistant & Development Coordinator, including a 100% employer-paid health, dental, and vision stipend, paid time off, a 401(k) plan with employer match, and professional development support.