Executive Assistant

Executive Assistant at Veeam Software

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

Are you an experienced Executive Assistant (EA) who is always looking around corners and anticipating needs? Do you believe that details matter and enjoy supporting a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with another Executive Assistant in support of the Office of the CEO, while also providing a great in-office experience for our broader leadership team.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, strong organizational skills, and the capacity to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, along with professionalism in working with Executives, is essential—as is the ability to remain flexible and shift direction seamlessly. The successful candidate will excel at completing complex tasks with minimal guidance, reacting with appropriate urgency to time-sensitive situations, and embracing varied and exciting new projects. A good sense of humor is also a must.

What You’ll Do

• Partner closely with another EA to ensure seamless support of the Office of the CEO.
• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring timely follow-up and action.
• Organize, execute, and assist with team activities.
• Ensure well-organized and up-to-date travel logistics, expense reports, and other administrative needs.
• Collaborate with the EA team to manage onsite meals, events, and employee activities, and ensure the office is well stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize Inclusion, Diversity, and Equity initiatives for your executives.
• Have fun at work—and help others do the same.

What You'll Bring

• 5+ Years supporting high level executives
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• This role is currently working onsite five days a week
• Experience in a fast-paced, high-tech company
• Ability to learn new technologies / applications
• Excellent interpersonal and time management skills
• Growth mindset and curiosity to learn and grow

What You'll Get

• Unlimited paid time off, 12 paid holidays, plus 4 extra global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Medical, dental, and vision coverage starting on your first day
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program
• 401(k) retirement plan with company matching contributions
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
• AirVet: 24/7 virtual veterinary care at no cost
• Legal services, identity protection, and supplemental health insurance options
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting
• Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning

Compensation Transparency

Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance-based bonus. For roles with a commission plan, the compensation range represents On Target Earnings (OTE), which includes base salary plus variable commission. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range.

In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off.

Compensation Range (TTC / OTE)

$129,800—$241,100 USD

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

Key skills/competency

• Executive support
• Calendar management
• Travel coordination
• Expense reporting
• Office administration
• Event planning
• Confidentiality
• Microsoft Office Suite
• Organizational skills
• Time management