Executive Assistant to CEO

Executive Assistant to CEO at UT Southwestern Medical Center

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Responsible for providing professional administrative support to the Chief Executive Officer by translating strategic direction into independently developed and executed project plans that achieve organizational objectives. This position requires the individual to perform and carry out duties and responsibilities at an executive level. Individual must have the ability to interact with diverse levels of management and administration across the institution. Must demonstrate strong decision-making skills while maintaining strict confidentiality regarding organizational matters.

This role will supervise other C-suite administrative staff.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

Required Experience and Education

Education Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field.

Experience 5 years of relevant additional years of work experience may be considered in lieu of education, or 5 years of relevant experience.

Key Responsibilities

• Provides administrative support to the Chief Executive Officer.
• Manages complex calendars, schedule meetings, coordinate appointments, and ensures effective time management.
• Handles correspondence, including drafting memos, reports, and high level presentations.
• Coordinates and implements executive-level projects, ensuring alignment with strategic objectives.
• Assures the effectiveness of committees and meetings by recording minutes, preparing, and distributing agendas, related materials and following up on active action items in the minutes.
• Coordinates travel arrangements, expense reporting, and reimbursements in a timely manner for executive leadership.
• Serves as a key liaison between internal departments, external stakeholders, and health care partners.
• Assists in planning and executing events, conferences, and board meetings.
• Determines work priority and engages in obtaining and dispersing information. Provides counsel on decisions affecting interdepartmental relationships by supplying information from variety of sources and communicating in an appropriate professional manner.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Manages effective office operations of the executive suite by interviewing, training and coordinates executive support staff in duties related to the executive office.
• Develop the performance of others by providing constructive feedback and coaching.
• Communicate critical information in a warm, welcoming, and attentive manner.
• Demonstrate flexibility by embracing change with a positive and proactive attitude.
• May supervise executive support staff.
• Performs other duties as assigned.

Security and EEO Statement

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Key skills/competency

• Administrative Support
• Executive Communication
• Project Management
• Calendar Management
• Travel Coordination
• Confidentiality
• Staff Supervision
• Event Planning
• Budget Management
• Stakeholder Engagement