Executive Assistant - Pathology & Laboratory Medicine

Executive Assistant - Pathology & Laboratory Medicine

Join the nationally recognized team at the MD Anderson Cancer Center as an Executive Assistant within the Division of Pathology & Laboratory Medicine. This highly visible role is ideal for an experienced administrative professional who thrives in a fast-paced academic healthcare environment and enjoys supporting executive leadership through exceptional organization, communication, and project coordination. In this position, you will play a critical role in supporting divisional leadership operations while interacting with faculty, hospital administration, and multidisciplinary teams across one of the nation's leading cancer centers.

Key Responsibilities

The Executive Assistant provides comprehensive administrative support to Division leadership, ensuring daily operations remain effective, efficient, and aligned with institutional priorities. Responsibilities include managing complex calendars and meeting schedules, coordinating travel arrangements and expense reports, preparing agendas and presentation materials, composing correspondence, maintaining confidential files and records, and supporting divisional meetings, conferences, and special events. This role also serves as a key liaison between divisional leadership, internal departments, faculty, and external stakeholders while helping facilitate communication and operational coordination across the division.

Additional responsibilities include maintaining leadership curriculum vitae and biographical materials, preparing reports and presentations, assisting with membership and nomination applications, coordinating teleconferences and events, supporting divisional projects, and providing backup support for executive office operations as needed. The Executive Assistant is expected to demonstrate strong judgment, professionalism, discretion, and the ability to manage multiple priorities while maintaining strict confidentiality and attention to detail.

Ideal Candidate Profile

The ideal candidate will have experience supporting executive-level leadership within a complex healthcare, academic, legal, or corporate environment and possess exceptional organizational, calendar management, communication, and problem-solving skills. Candidates should be highly proficient in Microsoft Office applications including Outlook, Word, PowerPoint, and Excel, with the ability to manage competing priorities, coordinate high-level meetings and events, and maintain professionalism in a fast-paced setting.

Why Join MD Anderson?

MD Anderson offers a collaborative and mission-driven environment focused on Making Cancer History®, along with competitive compensation, comprehensive benefits, professional development opportunities, and the chance to support executive leadership at one of the world's most respected academic medical centers.

Work Arrangement & Location

The first 3-6 months of this position will be 100% onsite before moving to 4 days onsite and 1 day remote. The ideal candidate will have strong prior executive support experience in a fast-paced environment.

Job Specific Competencies

• Administrative Support: Provides comprehensive administrative support for the Division Head, assesses support needs, and coordinates daily arrangements. Acts as an effective problem-solving interface for internal and external personnel. Maintains and manages the Division Head's calendar, exhibits strong interpersonal, decision-making, problem-solving, organizational, and planning skills. Manifests integrity, maintains confidentiality, and complies with institutional requirements. Demonstrates job knowledge and proficiency in transcribing, preparing, processing, maintaining, and approving documents. Schedules meetings and teleconferences, prepares agendas and documents. Maintains complex confidential files. Compiles reports, composes correspondence, and formats presentations. Maintains CV, Biographical Sketch, and Other Support. Makes travel arrangements and prepares expense reports. Arranges conferences and events. Acts as backup for Executive Director EA. Possesses excellent typing and advanced Outlook, Word, PowerPoint, and Excel skills. Visually proofreads all documents. Assists with preparation and submission of membership/nomination applications.
• Project Management: Facilitates Division Head's subspecialty pathology materials for clinical service. Coordinates special projects and provides liaison work within the Division, other Divisions/Departments, and with hospital administration.

Education & Experience

• Required: High School Diploma or Equivalent, 6 years Administrative/secretarial experience supporting a leadership/executive level position.
• Preferred: Bachelor's Degree, 2 Years Required Experience With Bachelor's Degree.

Benefits & Perks

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

Additional Information

• Requisition ID: 180582
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary: US Dollar (USD) 79,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

Key skills/competency

• Executive Assistant
• Administrative Support
• Project Management
• Calendar Management
• Travel Arrangements
• Expense Reports
• Microsoft Office Suite
• Confidentiality
• Communication Skills
• Organizational Skills