Administrative Support Assistant.
US Army Corps of Engineers · Fort Worth, TX
- On site
- Full-time
- $60,000 / year
- Fort Worth, TX
Job highlights
- Provide administrative support for daily operations.
- Prepare travel and training requests.
- Ensure compliance with regulations.
- Requires qualified typing skills.
- Involves significant travel.
About the role
Administrative Support Assistant
The US Army Corps of Engineers is seeking an Administrative Support Assistant to provide crucial support in coordinating clerical and day-to-day administrative activities essential to the organization's operations. This role is integral to maintaining the efficiency and smooth functioning of the office.
Key Responsibilities:
- Coordinate clerical and administrative support activities.
- Prepare travel and training requests using the Corps of Engineers Financial Management System (CEFMS).
- Review training requests for alignment with employee Individual Development Plans (IDPs).
- Ensure property acquisition, usage, and disposal comply with guidance and regulations.
Requirements:
- Qualified typist is required.
- Position requires Temporary Duty Travel (TDY) at least 25% of the duty time.
- Appointment may be subject to a suitability or fitness determination based on a background investigation.
- Appointment to this position is subject to a one-year probationary period unless previously met.
Qualifications:
To qualify, applicants must meet education and/or experience requirements. Experience refers to paid and unpaid experience, including volunteer work. Your resume must clearly describe your relevant experience, and transcripts are required if qualifying based on education.
GS-07 Minimum Qualifications:
- One year of specialized experience performing at least two of the following: maintaining an office budget; performing administrative support duties (timekeeping, travel, personnel actions); or composing correspondence/reports using automated systems.
- Education: One full year of graduate-level education in business, administration, finance, or a related field.
- Combination of Education and Experience: A combination of education and experience totaling at least 100% of the requirements.
Additional Information:
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
- Proof of U.S. Citizenship is required.
- Direct deposit of pay is required.
- Multiple positions may be filled from this announcement.
- Salary includes applicable locality pay or Local Market Supplement.
- Payment of Permanent Change of Station (PCS) costs is not authorized.
- Position may be filled as a Term Appointment NTE 13 months, potentially extendable.
- Current permanent Federal employees applying for a Term Appointment will be appointed/converted into a Term Appointment with no statutory return rights.
- Candidates should be committed to improving federal government efficiency, upholding American ideals, and the Constitution.
- A career with the U.S. government offers a comprehensive benefits package.
Key Skills/Competency:
- Administrative Support
- Clerical Duties
- Travel Coordination
- Budget Maintenance
- Personnel Actions
- Correspondence Composition
- Report Generation
- CEFMS
- Individual Development Plans
- Federal Regulations
Skills & topics
- Administrative Support
- Clerical Support
- Federal Government
- US Army Corps of Engineers
- Travel Coordination
- Budget Management
- Personnel Actions
- Qualified Typist
- GS-07
- Public Administration
How to get hired
- Tailor your resume: Highlight experience in budget maintenance, travel arrangements, and correspondence composition relevant to federal GS-07 level duties.
- Address qualification authorities: Clearly identify which of the listed employment authorities you meet and provide supporting documentation.
- Demonstrate typing proficiency: Ensure your resume reflects 'qualified typist' status or mentions typing speed if applicable.
- Prepare for background check: Be ready to undergo a suitability or fitness determination via a background investigation.
- Understand federal hiring process: Familiarize yourself with federal employment requirements, including probationary periods and citizenship verification.
Technical preparation
Practice typing to meet qualified typist standards.,Familiarize yourself with CEFMS or similar financial systems.,Review government travel and training request procedures.,Understand budget maintenance and personnel action processes.
Behavioral questions
Describe a time you managed office budgets effectively.,How do you ensure accuracy in travel and training requests?,Explain your process for reviewing requests against guidelines.,How do you handle confidential personnel information?
Frequently asked questions
- What is the required typing proficiency for the Administrative Support Assistant role at the US Army Corps of Engineers?
- The position explicitly requires a 'qualified typist'. While specific speed isn't mentioned, ensure your resume or application demonstrates this skill, perhaps by noting typing speed or relevant experience in document creation and data entry.
- What is the nature of Temporary Duty Travel (TDY) for the Administrative Support Assistant position?
- The Administrative Support Assistant role requires Temporary Duty Travel (TDY) for at least 25% of your duty time. This indicates the role involves regular travel for work-related purposes, which could include site visits, training, or conferences.
- How does the US Army Corps of Engineers assess qualifications for the Administrative Support Assistant role?
- Qualifications are assessed based on a combination of specialized experience and/or education. For the GS-07 level, this includes one year of experience performing duties like budget maintenance, administrative support (timekeeping, travel, personnel actions), or composing correspondence/reports, or one year of graduate-level education in a relevant field.
- What specific financial system is mentioned for preparing travel and training requests in this role?
- The job description specifies the 'Corps of Engineers Financial Management System (CEFMS)' for preparing travel and training requests. Familiarity with this or similar government financial management systems would be beneficial.
- Are there any specific conditions of employment for the Administrative Support Assistant role?
- Yes, key conditions include a suitability or fitness determination based on a background investigation, a requirement to be a qualified typist, and at least 25% Temporary Duty Travel (TDY). A one-year probationary period may also apply.
- What does it mean to meet one of the eligibility categories for this Administrative Support Assistant job?
- The US Army Corps of Engineers uses specific employment authorities to determine eligibility. You must fall into one of the listed categories, such as 30% or More Disabled Veterans, Current DOD Civilian Employees, or Military Spouses, among others, and provide proof.
- Can volunteer experience count towards the qualifications for the Administrative Support Assistant position?
- Yes, the US Army Corps of Engineers considers all qualifying experience, including paid and unpaid experience, volunteer work through National Service programs, and other organizational volunteer work. Your resume should clearly describe this relevant experience.
- What is the 'Time in Grade' requirement for the Administrative Support Assistant position?
- If you are a current permanent Federal employee who has held a General Schedule (GS) position within the last 52 weeks, you must have completed 52 weeks of Federal service at the next lower grade (GS-06) or equivalent to be eligible for this GS-07 position.