Scheduler - Remote
US Anesthesia Partners · United States
- Hybrid
- Internship
- $74,880 / year
- United States
Job highlights
- Collect and enter anesthesia scheduling data.
- Communicate with clients and providers daily.
- Resolve scheduling discrepancies and conflicts.
- Manage high-volume phone and computer tasks.
- Work flexible hours including overtime.
About the role
Scheduler Data Entry Specialist
The Scheduler/Data Entry Specialist performs all aspects of Anesthesia scheduling data collection and data entry as defined by the specific needs of the division to include but not limited to: receiving, collecting, entering, and maintaining data from/into various databases. Answering incoming calls from surgeon’s offices, hospitals, surgery centers and patients.
The base pay estimate for this role is $19.95 - $31.92 hourly. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for an annual bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.
Job Highlights
ESSENTIAL DUTIES AND RESPONSIBILITIES
(The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)
- Enters data into scheduling and billing software for all incoming surgical cases received from facilities and surgeon office staff via email, fax, or phone calls.
- Identifies and resolves any discrepancies, conflicts, or missing information through communication with facilities and surgeon office staff.
- Posts cases according to division specific requirements to include general patient demographics, procedure, diagnosis, location, time of case, and estimated time required for completion.
- Communicates with various internal and external clients (Anesthesia providers, facilities, surgeon’s office staff, and patients).
- Makes assignments as directed by physician scheduler or scheduling team member.
- Notifies all providers of his/her daily schedule according to division requirements.
- Collaborates with other divisions for cross coverage needs.
- Provides backup/float coverage for other divisions as needed.
- Performs other duties as assigned
Qualifications
KNOWLEDGE/SKILLS/ABILITIES (KSAs)
- High School Diploma, Bachelor’s Degree preferred.
- 1-3 years related experience and/or training; or equivalent combination of education and experience.
- Knowledge of medical practices and terminology.
- Previous Surgery Scheduling experience is preferred but not required.
- Proficient in Microsoft Office, including Word, Excel and Outlook.
- Experience with a multi-line phone system.
- Ability to handle a large volume of phone and computer work.
- Ability to read, analyze, and interpret business reports, professional journals, technical procedures, and government regulations.
- Ability to present information and respond to questions from the groups of managers, clients, customers, and the public.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to establish and maintain effective working relationships with others.
- Must have a flexible schedule with the ability to work shifts varying daily from 6:30 am to 6:30 pm, including overtime when needed.
*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Occasional Standing
- Occasional Walking
- Frequent Sitting
- Frequent hand, finger movement
- Use office equipment (in office or remote)
- Communicate verbally and in writing
US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.
Key skills/competency
- Data Entry
- Scheduling Software
- Medical Terminology
- Microsoft Office Suite
- Phone Systems
- Client Communication
- Problem Solving
- Attention to Detail
- Time Management
- Anesthesia Scheduling
Skills & topics
- Scheduler
- Data Entry
- Anesthesia
- Medical Scheduling
- Remote
- Administrative Assistant
- Office Support
- US Anesthesia Partners
- Healthcare
- Entry Level
How to get hired
- Tailor your resume: Highlight your data entry, scheduling, and medical terminology skills, aligning them with the Scheduler Data Entry Specialist role at US Anesthesia Partners.
- Emphasize relevant experience: Showcase any previous surgery scheduling or high-volume administrative experience.
- Demonstrate software proficiency: Clearly list your expertise in Microsoft Office Suite (Word, Excel, Outlook) and any experience with multi-line phone systems.
- Prepare for behavioral questions: Be ready to discuss how you handle problem-solving, communication with diverse clients, and managing a flexible schedule.
- Showcase flexibility: Mention your willingness to work varied shifts and overtime as needed for the Scheduler position.
Technical preparation
Master Microsoft Office Suite: Word, Excel, Outlook.,Practice typing speed and accuracy for data entry.,Familiarize with medical terminology and practices.,Learn common scheduling and billing software.
Behavioral questions
How do you handle high-volume tasks?,Describe resolving a scheduling conflict.,How do you communicate with different clients?,Explain your approach to problem-solving.
Frequently asked questions
- What is the expected hourly pay for a Scheduler Data Entry Specialist at US Anesthesia Partners?
- The estimated base pay for a Scheduler Data Entry Specialist at US Anesthesia Partners ranges from $19.95 to $31.92 per hour. The final offer is contingent upon the candidate's skills, experience, and qualifications. This range does not include potential bonuses, which are awarded based on company and individual performance.
- What educational background is preferred for the Scheduler Data Entry Specialist role?
- While a High School Diploma is required, a Bachelor's Degree is preferred for the Scheduler Data Entry Specialist position. The company also values relevant experience and training, and an equivalent combination of education and experience will be considered.
- Is previous surgery scheduling experience mandatory for this role?
- Previous surgery scheduling experience is preferred but not required for the Scheduler Data Entry Specialist position. US Anesthesia Partners is willing to consider candidates with a strong combination of relevant experience, education, and a solid understanding of medical practices and terminology.
- What are the typical working hours for a Scheduler Data Entry Specialist?
- The Scheduler Data Entry Specialist role requires a flexible schedule with shifts that can vary daily from 6:30 am to 6:30 pm. Overtime may also be required as needed to meet the demands of the division.
- What software proficiency is expected for the Scheduler Data Entry Specialist position?
- Proficiency in Microsoft Office, specifically Word, Excel, and Outlook, is required. Experience with a multi-line phone system is also necessary. Familiarity with scheduling and billing software is a key aspect of the role.
- How does US Anesthesia Partners handle accommodations for individuals with disabilities in this role?
- US Anesthesia Partners is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the Scheduler Data Entry Specialist job. The physical demands of the role are described, and accommodations can be made to ensure accessibility.
- What is the remote work policy for the Scheduler Data Entry Specialist position?
- The Scheduler Data Entry Specialist role is listed as remote. This means that while the work can be performed from a remote location, the use of office equipment and communication methods would still be required, similar to an on-site role.