Executive Assistant

Organizational Setting and Reporting

The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently the achievement of the 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered and independent UN Resident Coordinator, support countries in the achievement of their development priorities and the attainment of the SDGs. The position is located in the United Nations Resident Coordination Office (RCO) in Accra, Ghana. Under the guidance of the Head of Office and direct supervision of the Resident Coordinator (RC), and in full confidentiality, the Executive Assistant ensures effective and efficient functioning of the RC Front-Office, overall management of the RC's schedule and logistical requirements, maintenance of protocol procedures, management of information flow, and follow-up on deadlines and commitments made.

Within delegated authority, the Executive Assistant will be responsible for the following duties:

Responsibilities

• Ensure effective and efficient functioning of the RC Front-Office.
• Overall management of the Resident Coordinator's schedule and logistical requirements.
• Maintenance of protocol procedures.
• Management of information flow.
• Follow-up on deadlines and commitments made.

Competencies

Details regarding specific competencies were not provided in the original job description but typically include communication, teamwork, planning & organizing, accountability, client orientation, and technological awareness for UN roles.

Education

Specific educational requirements are usually detailed for UN positions, often requiring a high school diploma with additional specialized training in administration, or a university degree in a relevant field for higher levels.

Job-Specific Qualification

This section would typically outline specific certifications or training relevant to the Executive Assistant role, such as office management or advanced administrative support.

Work Experience

Candidates are typically expected to have several years of progressively responsible experience in administrative support, executive assistance, or a related field, preferably within an international organization.

Languages

Fluency in English (both oral and written) is often a mandatory requirement for UN positions in Ghana, with knowledge of other official UN languages being an asset.

Assessment

Evaluation of qualified candidates for the Executive Assistant role may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This section usually contains important details regarding the specific conditions of employment, such as duration, type of contract, or security clearance requirements.

United Nations Considerations

The UN is committed to achieving diversity and gender parity in its workforce. All qualified applicants, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, are strongly encouraged to apply.

No Fee

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). The United Nations does not concern itself with information on applicants' bank accounts.

Apply Now

Instructions for submitting applications are typically provided here.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Logistics Coordination
• Protocol Adherence
• Information Flow Management
• Confidentiality
• Communication Skills
• Deadline Tracking
• UN Operations Understanding