Executive Assistant to the CEO

Executive Assistant to the CEO

Uplift's mission is to create and sustain public schools of excellence that empower each student to reach their highest potential in college and the global marketplace and that inspire in students a life-long love of learning, achievement, and service in order to positively change their world.

Primary Purpose:

The Executive Assistant provides high-level support for executive management including heavy calendar management and successful coordination of business meetings. Serve as liaison between executives and other departments within the organization. Exercise independent judgment in the resolution of administrative problems. Prioritize and manage multiple projects simultaneously with little or no supervision.

Duties/Responsibilities:

• Manage executive calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings.
• Handle incoming and outgoing phone and electronic communications on behalf of executive management and route incoming calls to appropriate party quickly and efficiently.
• Coordinate travel arrangements and reservations for executive management as needed.
• Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments.
• Assist with special events planning.
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
• Maintain the highest level of confidentiality.
• Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.
• Perform other duties as assigned.

Education, Experience, And/or Certification(s):

• Education Requirements: Associate degree required; Bachelor's degree preferred.
• Experience Requirements: Five years or more experience as an executive administrative assistant in a CEO/President level setting.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.

Required Skills/Abilities:

• Communication Skills: Excellent interpersonal, oral, and written communication skills (proofreading and editing).
• Bilingual Skills: Spanish preferred.
• Technology: Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook.

Physical Demands/Environmental Factors:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.

Uplift Education is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state or local law.

Key skills/competency

• Executive Assistant
• CEO Support
• Calendar Management
• Travel Coordination
• Confidentiality
• Microsoft Office Suite
• Communication Skills
• Interpersonal Skills
• Bilingual (Spanish)
• Administrative Judgment