Procurement Manager

Procurement Manager at UNOPS

The Procurement Manager is responsible for developing and implementing strategic and effective procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money for the acquisition of goods, services and contracting of works. The role analyzes and interprets relevant rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement.

The Procurement Manager has a deep understanding of procurement policy and processes, as well as their application to appropriate situations. In addition to responsibility for the deliverables of the work team, the role focuses on strategic relationship building and demand management, mainly related to aggregation and dealing with complex organization structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

By role-modelling the highest degrees of personal and professional ethics, the Procurement Manager maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role. The incumbent works in close cooperation with the office leadership and project managers, reporting to management on central issues related to procurement activities.

Job Highlight

Drive efficient and compliant procurement processes that uphold best practices in international public procurement and organizational standards.

Role Purpose

The Procurement Manager is responsible for developing and implementing strategic and effective procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money for the acquisition of goods, services and contracting of works. The role analyzes and interprets relevant rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement.

The Procurement Manager has a deep understanding of procurement policy and processes, as well as their application to appropriate situations. In addition to responsibility for the deliverables of the work team, the role focuses on strategic relationship building and demand management, mainly related to aggregation and dealing with complex organization structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

By role-modelling the highest degrees of personal and professional ethics, the Procurement Manager maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role. The incumbent works in close cooperation with the office leadership and project managers, reporting to management on central issues related to procurement activities.

Functions / Key Results Expected

• Development and Implementation of procurement strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Team Management

Development and Implementation of procurement strategies

Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
• Provision of supply-market intelligence and analysis.
• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
• Expertise in market intelligence matched to business requirements;
• Optimal Stakeholder management principles;
• Sustainability criteria;
• Appropriate work processes to individual cases.
• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

Management of procurement processes

Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:

• Sustainability embedded in the procurement process.
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system).
• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
• Implementation of Internal control system.
• Elaboration of comments regarding project audit reports of the Business Units, when necessary.

Implementation of sourcing strategy and e-procurement tools

Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

Knowledge building and Knowledge Sharing

Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics. Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking. Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management. Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively. Participation in Common UN agency procurement groups to support establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion and management of joint procurement for UN Agencies in line with UN reform.

Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development. Provide oversight, ensuring compliance by team members with existing policies and best practices.

Education Requirements

Required:

• Advanced University Degree (Master’s Degree) preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field with 5 years of relevant experience is required, OR
• A First University degree (Bachelor’s Degree) in a relevant discipline in combination with two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.

Desired:

• For those who do not have a degree in Procurement of Supply Chain Management, a Chartered Institute of Supply and Management (CIPS) Level 4 or similar international Certification is a distinct advantage.
• Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience Requirements

Required:

• A minimum of five (5) years’ relevant professional procurement experience in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required.
• A minimum of five (5) years’ experience in managing complex high value procurement cases and managing teams consisting of both locals and internationals.

Desired:

• Experience working in infrastructure procurement is desirable.
• Experience in working with a range of stakeholders on procurement in developing or developed countries is an asset.
• Experience in the usage of computers and office software packages, and experience in handling web-based management systems, is an asset.
• Experience with Enterprise systems, including OneUNOPS, is desirable.
• Some experience in UN system organizations, preferably in a developing country, is desirable.
• Knowledge of UN/ /UNOPS Procurement Rules and Regulations, including Emergency Procurement Processes, is a distinct advantage.
• Experience working in hardship locations is a distinct advantage.
• Experience working in infrastructure procurement is desirable.

Key skills/competency

• Procurement Strategy
• Supply Chain Management
• International Public Procurement
• Contract Management
• Risk Management
• Stakeholder Engagement
• E-procurement Tools
• Team Leadership
• Compliance & Regulations
• Market Intelligence