Executive Assistant

About the Executive Assistant Opportunity

Our client, a leading private equity real estate investment firm, is seeking an experienced Executive Assistant to support the Chief Capital Officer and collaborate closely with the Capital team. This is a high-impact role at the heart of a fast-paced, performance-driven environment where discretion, precision, and professionalism are essential. You will act as a trusted partner, managing complex priorities and serving as a key liaison between the executive, board members, investors, and internal stakeholders. If you thrive in both structured and evolving environments and take pride in delivering exceptional executive support, this opportunity offers meaningful exposure and influence.

You will join a collaborative, high-performing team that values ownership, accountability, and mutual respect. This organization offers competitive compensation of $115,000 plus bonus, three weeks of vacation, and a two-week office closure during the holidays. You will gain direct exposure to executive leadership and board-level operations, while contributing to a culture that values professionalism, integrity, and continuous improvement.

Your Responsibilities as Executive Assistant

• Manage a complex, high-volume calendar, prioritizing shifting demands and ensuring alignment across executive and board activities.
• Coordinate board meetings, investor materials, town halls, and C-suite scheduling related to board cycles.
• Oversee travel arrangements, expense management, invoice processing, and tracker maintenance with precision.
• Prepare high-quality presentations and materials, leveraging advanced PowerPoint and MS Office skills.
• Act as a confidential liaison with internal teams, investors, and external stakeholders, exercising sound judgment at all times.

Skills and Qualifications

• 7+ years of experience supporting C-level executives in fast-paced environments.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Proven expertise in complex calendar management and board coordination.
• Strong organizational skills with exceptional attention to detail.
• Mature, reliable, and proactive approach, with the ability to manage last-minute requests calmly and effectively.
• Experience in financial services, investment, real estate, legal, insurance, or banking environments is an asset.

Key skills/competency

• Executive Support
• Calendar Management
• Board Coordination
• Presentation Preparation
• Expense Management
• Travel Planning
• Confidentiality
• Microsoft Office Suite
• Stakeholder Communication
• Organizational Skills