Administrative Officer

Administrative Officer

This is a full-time, continuing opportunity within the Faculty of Medicine and Health's Northern Sydney (Arabanoo) Precinct, located at the Royal North Shore Hospital Campus. This engaging administrative role provides support to clinical and academic teams, offering exposure to projects, events, and operational initiatives within a collaborative university environment. The base salary ranges from $89,755 to $100,495, plus 17% superannuation.

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply. This position is open to all candidates, with preference provided to Indigenous applicants in accordance with the University of Sydney's employment strategy, under the provisions of section 126 of the Anti-Discrimination Act 1977 (NSW). Should your application progress, you will be required to provide confirmation of identity documents.

About the Opportunity

The Administrative Officer is a key member of the Northern precinct administration team, based at the Royal North Shore Campus in St Leonards. Reporting to the Precinct Manager, this role provides broad administrative support across the precinct's day-to-day operations. This includes, but is not limited to, meeting coordination, facilities support, assistance with monthly WHS audits, financial transaction processing, reporting, project support, event coordination, diary management, and support to the Northern Clinical School.

Working under general direction, the role requires initiative and good judgment to manage routine operational matters, escalating more complex issues when necessary. The position involves close collaboration with colleagues across the precinct and the wider university to ensure smooth operations and support the achievement of work area objectives.

Key Responsibilities:

• Provide proactive, high-quality administrative and operational support to the precinct, responding to enquiries and assisting staff, students, clients, and visitors.
• Coordinate daily administrative activities, analyze correspondence, prepare advice, and initiate follow-up actions on operational matters under broad direction.
• Deliver comprehensive diary, meeting, and event coordination support, including managing agendas, minutes, venues, catering, IT, and conference logistics.
• Manage records, finance, and asset processes, including invoicing, payments, procurement, reporting, database maintenance, and ensuring compliance with university policies.
• Maintain and update online content, databases, and reports, preparing standard and ad-hoc analysis, statistics, and presentations as required.

About You

• Relevant combination of training and experience.
• Demonstrated effective written and oral communication skills, including strong interpersonal skills to establish and maintain productive relationships with a diverse range of internal and external stakeholders.
• Demonstrated computer literacy with strong proficiency across the Microsoft Office suite.
• Proven organizational, time management, and numeracy skills, with the ability to accurately manage competing priorities.
• Excellent written and verbal communication skills, with the ability to respond professionally to a wide range of stakeholders.
• Proven ability to problem solve, meet deadlines, manage time, prioritize workload, and handle competing demands effectively.

Sponsorship / Work Rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment Checks

Your employment is conditional upon the completion of all role-required pre-employment or background checks satisfactory to the University. Ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. Failure to meet these conditions may result in termination of employment. As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting.

EEO Statement

At the University of Sydney, we value trust, accountability, and excellence, striving to create an environment where everyone can thrive. We are committed to a diverse University community and deliver on this through our diversity and inclusion programs and strategies to support Aboriginal and Torres Strait Islander People, women, people with disabilities, people from culturally and linguistically diverse backgrounds, and LGBTQIA+ individuals. We welcome applications from all backgrounds.

How to Apply

Applications, including a cover letter, CV, and any additional supporting documentation, can be submitted via the Apply button. University employees or contingent workers should log into their Workday account and apply via the Career icon. For confidential discussions or reasonable adjustments, contact Roshik Prasad, Recruitment Operations, at roshik.prasad@sydney.edu.au.

Key skills/competency

• Administrative Support
• Meeting Coordination
• Event Management
• Financial Processing
• Reporting & Analysis
• Stakeholder Engagement
• Diary Management
• Microsoft Office Suite
• Record Management
• Operational Support