Administrative Assistant - Events

@ University of Oxford

About the Role

The University of Oxford is seeking an experienced and dedicated Administrative Assistant - Events to join the Development and Alumni Engagement (DAE) Events Team. In this part-time role (minimum 22 hours per week), you will coordinate and manage key administrative tasks that enable Event Managers to focus on event design and organization.

Key Responsibilities

• Coordinate daily administrative tasks for DAE Events Team.
• Support event preparation and post-event follow up.
• Manage incoming enquiries from guests and internal stakeholders.
• Maintain accurate financial and scheduling records.
• Provide support during events with potential overtime.

About the Team and Environment

You will join a dynamic, tight-knit team known for its supportive culture and high standards. Work in a prestigious, historic environment that blends tradition with innovation. The role requires excellent communication, strong organizational skills, and the ability to work under pressure.

Benefits

• 38 days annual leave (inclusive of public holidays) with options to purchase extra days.
• Generous family leave schemes including up to 26 weeks full-pay maternity/adoption leave.
• Hybrid and flexible working options.
• Excellent contributory pension scheme.
• Affordable commuting options including cycle loan scheme and discounted travel.
• Access to vibrant social, cultural, and sports clubs.

Application Process

To apply, please upload your covering letter/supporting statement, CV, and details of two referees. The closing date is 12 noon on 20 October 2025, with interviews scheduled on 30 October 2025 to be held face-to-face in Oxford.

Key skills/competency

• Administration
• Events Coordination
• Communication
• Organizational Skills
• Financial Administration
• Stakeholder Management
• Attention to Detail
• Teamwork
• Multitasking
• Problem-solving