Senior Administrative Assistant

Overview

The University of Michigan is looking for a Senior Administrative Assistant to support the Department of Epidemiology. In this role, you will support the Department Chair and staff, manage confidential correspondence, coordinate meetings and events, and assist with faculty affairs.

Responsibilities

• Provide administrative support to the Department Chair
• Initiate confidential correspondence and exercise discretion
• Maintain filing systems and the Department Chair's calendar
• Coordinate meetings, prepare agendas and take meeting minutes
• Arrange travel for the Chair, prospective faculty, and visitors
• Assist with faculty affairs including data management and document maintenance
• Support faculty search and recruitment processes
• Manage purchase orders and respond to community inquiries
• Provide support for department committees and events

Requirements

• An undergraduate degree and 2 to 4 years administrative experience or equivalent
• Proficiency with Google apps, Microsoft Office, Adobe Acrobat, and project management tracking software
• Ability to handle sensitive information with discretion
• Excellent written and verbal communication skills
• Experience working with diverse communities and cultures

Work Arrangement

This position is hybrid with three days on-site and two days remote.

Key Skills/Competency

• Administrative Support
• Calendar Management
• Confidentiality
• Meeting Coordination
• Travel Arrangements
• Faculty Affairs
• Data Management
• Communication
• Microsoft Office
• Google Apps