Executive Assistant

About University of Michigan LSA Advancement

LSA Advancement champions the liberal arts at the University of Michigan by creating access and opportunities for learning, engagement, and giving that will improve the world. As a department of over 50 professionals, we are dedicated to fostering a positive work environment that upholds the transformative power of the college's liberal arts mission through values-based fundraising and development operations. Our administrative partner team provides essential foundational support, proactively assisting with administrative tasks and devising creative solutions to enhance operational efficiency. To learn more about our work and culture, please visit our Join Our Team Website.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, fostering the next generation of rigorous and empathetic thinkers, creators, and contributors to Michigan, the nation, and the world. Learn more at lsa.umich.edu/strategicvision.

About the Executive Assistant Role

Are you a master organizer with a talent for keeping leaders on track and operations running smoothly? Join LSA Advancement as the Executive Assistant to our Assistant Dean. In this fast-paced, collaborative role, your drive and meticulous attention to detail will significantly impact our daily operations.

You will expertly manage complex calendars, coordinate meetings, and adeptly handle changing schedules. Your proactive organizational skills will make you the go-to person for all meeting logistics, including reserving rooms, preparing materials, and arranging travel. You will communicate professionally, draft polished emails and reports, and manage confidential information with the utmost discretion. Additionally, you will accurately manage travel and expense reports, ensuring compliance and attention to detail.

Your collaborative spirit will contribute to a positive and engaged office culture, as you troubleshoot day-to-day issues and provide support wherever needed to ensure seamless operations. We are committed to your professional development, offering opportunities to attend campus events, participate in training, and engage in skill-building activities.

If you are a lifelong learner who thrives on supporting leaders, enjoys teamwork, and strives for excellence, this Executive Assistant role is ideal for you.

Required Qualifications

• Demonstrated experience supporting executive-level professionals in a fast-paced administrative role, requiring confidentiality, timeliness, customer service, organization, and prioritization.
• Proven editing, proofing, and writing experience.
• Strong communication skills, coupled with excellent people skills.
• Demonstrated ability to develop strong working relationships with internal and external constituency groups and to collaborate effectively with colleagues in a team environment.
• Experience handling confidential and sensitive information, maintaining integrity and professionalism.
• Experience with strategic project management, including tracking action items, developing timelines, and monitoring progress towards short- and long-term goals.
• Strong organizational skills, demonstrated initiative, acute attention to detail, and the ability to independently set and adjust priorities.
• Proven ability to effectively manage competing priorities.
• Proficient in the use of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.) and Google Suite (Mail, Sheets, Slides, Forms, etc.).
• Experience working with a customer relationship management tool (e.g., PeopleSoft, Salesforce, DART).

Benefits of Working at Michigan

Beyond a career filled with purpose and opportunity, the University of Michigan provides a comprehensive benefits package designed to support your well-being, protect your family, and secure your future. Benefits include:

• Generous time off, including vacation, sick leave, holidays, and season days.
• A retirement plan featuring two-for-one matching contributions with immediate vesting.
• Multiple options for comprehensive health insurance.
• Life insurance.
• Long-term disability coverage.
• Flexible spending accounts for healthcare and dependent care expenses.

Additionally, LSA offers:

• Enhanced tuition support programs for LSA courses.
• A strong commitment to work/life balance.
• Flexible work arrangements, respecting campus stakeholder needs.

Being part of a greater mission of discovery and care is at the heart of working at Michigan. Every individual contributes, in some way, to advancing this world-class institution, adding purpose to your profession. Work at Michigan and become a victor for the greater good. A summary of eligible benefits can be viewed here.

Work Location and Arrangement

Our primary office is at 309 Maynard Street in Ann Arbor, Michigan, with time potentially split between this location and the LSA building at 500 S. State Street. This position requires a minimum of 4 days per week on-site. Occasional evening or weekend hours may be required for special events. While eligible for hybrid work, arrangements are at the discretion of the hiring department, reviewed annually, and subject to change.

Application Process

To apply, please visit the UM Jobs website (umjobs.org/). A cover letter, not exceeding one page, is required in addition to your resume. In your cover letter, detail how this position aligns with and advances your career goals. Your resume and cover letter will serve as writing samples during the initial screening. Please submit your cover letter and resume as a single electronic document (PDF preferred). Background checks are conducted on all candidates upon contingent offer acceptance.

Interview Timeline

Phone and Zoom interviews are anticipated through March and early April, with a projected start date in late April or early May.

Key skills/competency

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Confidentiality
• Communication Skills
• Organizational Skills
• Project Management
• Microsoft Office Suite
• Google Suite