Administration Assistant
University of Melbourne
Job Overview
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Job Description
Administration Assistant at University of Melbourne
Role type: Part time (0.5 FTE); 12 Month Fixed Term
Department/School: SASS - Student and Scholarly Services
Salary: UoM 4 - $80,400 - $85,238 p.a. (pro-rata for Part Time) plus 17% super
Front-line role in a dynamic environment / Engage with diverse students and staff / Enhance your organisational skills
Apply now to become an integral part of International House, supporting students and staff in a welcoming atmosphere.
Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As an Administration Assistant at International House, you will be the welcoming face of the College, providing crucial support to students, staff, and visitors. You will manage enquiries, support administrative tasks, and assist with accounts, all while contributing to a vibrant community. This role offers you the chance to enhance your organisational skills and engage with a diverse range of people in a dynamic environment.
Your responsibilities will include
- Respond to Enquiries: Assist residents with daily issues, conduct tours, and answer questions.
- Administrative Support: Manage filing, photocopying, correspondence, and support marketing activities.
- Event Coordination: Organise conferences and functions, including room setup and refreshments.
- Financial Assistance: Handle petty cash, accounts payable and receivable, and credit card transactions.
You may be a great fit if
You will thrive in a collaborative team environment, utilising your excellent communication skills and enthusiasm to provide outstanding customer service and support to students and staff.
You may also
- Have completed a diploma level qualification with relevant experience.
- Possess strong problem-solving and negotiation skills.
- Demonstrate high-level verbal and written communication skills.
- Show a commitment to excellent customer service.
- Exhibit well-developed organisation and time management skills.
Be enthusiastic about working with students or young people.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team: SASS - Student and Scholarly Services
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
Key skills/competency
- Administrative Support
- Customer Service
- Organisational Skills
- Communication Skills
- Event Coordination
- Financial Administration
- Problem-Solving
- Time Management
- Office Management
- Interpersonal Skills
How to Get Hired at University of Melbourne
- Research University of Melbourne's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume for Administration Assistant roles: Highlight relevant administrative support, customer service, and organizational skills matching the job description.
- Craft a compelling cover letter: Express genuine enthusiasm for supporting students at International House and detail specific experiences aligning with the role.
- Prepare for competency-based interviews: Practice articulating how your skills in communication, problem-solving, and customer service align with University of Melbourne's needs.
- Demonstrate commitment to the University's values: Showcase your understanding and dedication to diversity, inclusion, and the transformative impact of education.
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