Administrative Aide - Administration & Finance

@ University of Illinois Chicago

About the Position

The Administrative Aide provides high-level administrative support to the Director of Business and Finance at UIC Law. This role is a central resource for students, faculty, and staff, handling student account inquiries, coordinating with Financial Aid, Bursar, and Registrar, and ensuring efficient office operations.

Duties & Responsibilities

• Support the Director with daily operations of the Business Office.
• Act as the primary liaison for student account inquiries.
• Manage purchasing processes including i-Buy, Banner, and online orders.
• Oversee office operations: phones, email, mail, records, and correspondence.
• Coordinate travel arrangements and expense reporting in compliance with policies.
• Supervise financial transactions, reimbursements, vendor payments, deposits, and reconciliations.
• Provide guidance and training to student workers and staff.
• Manage U-Pass and i-card distribution with precise recordkeeping.
• Create and maintain confidential records and office documents.
• Support special events, projects, and notarial services as required.

Qualifications

A minimum of a high school graduation (or equivalent) with a combination of college coursework and/or relevant office experience totaling five years is required. Preferred candidates have strong organizational skills, proficiency in Microsoft Office, and experience managing busy academic schedules.

Benefits

This position is eligible for benefits including Health, Dental, Vision, Life Insurance, Retirement Plan, Paid Time Off, and Tuition waivers.

Key skills/competency

• Administrative Support
• Office Operations
• Customer Service
• Purchasing
• Travel Coordination
• Financial Transactions
• Records Management
• Compliance
• Microsoft Office
• Communication