Administrative Assistant
University of California, San Francisco
Job Overview
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Job Description
Job Summary
Employment Duration: 1 month (with potential for extension)
Note: This role will be flexible with 2 days on-site and 3 days remote
This Administrative Assistant position provides professional, accurate, and comprehensive administrative support for the Institute for Health Policy Studies (IHPS) at the University of California, San Francisco. The incumbent supports key Institute initiatives and events, including the annual all-campus Spring Symposium and visiting scholar programs.
Key Responsibilities
- Maintain and update websites
- Support communications efforts, including proofreading, managing Constant Contact distributions, and assisting with social media
- Coordinate and manage webinars
- Conduct literature searches in PubMed for scientific journal articles
- Schedule and coordinate complex meetings
- Oversee the faculty affiliation process
- Support Institute initiatives and events, including the annual all-campus Spring Symposium and visiting scholar programs
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
- Strong written and verbal communication skills
- Exceptional attention to detail
- Proficiency in Microsoft Office
- Ability to manage multiple priorities effectively
- Excellent analytical skills
- Ability to work independently in a fast-paced, deadline-driven environment with minimal supervision
About University of California, San Francisco (UCSF)
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Key skills/competency
- Administrative Support
- Website Maintenance
- Communication Skills
- Event Coordination
- Microsoft Office Suite
- Literature Search
- Meeting Scheduling
- Proofreading
- Social Media Assistance
- Attention to Detail
How to Get Hired at University of California, San Francisco
- Research University of California, San Francisco's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Highlight administrative support, event coordination, and Microsoft Office proficiency.
- Showcase communication abilities: Prepare examples demonstrating strong written and verbal communication skills.
- Emphasize attention to detail: Provide instances where your precision was critical for task completion.
- Prepare for behavioral questions: Discuss managing multiple priorities and working autonomously effectively.
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